Ethiopian Food and Drug Authority: PROCUREMENT OF HVAC SYSTEM WORK FOR EFDA HEAD OFFICE LAB

Description

Please click on this Link In order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/all/tendering/1041a7bb-5d4e-490a-8b8e-bb8dfb5df4fe/open

Invitation to Bid

PROCUREMENT OF HVAC SYSTEM WORK FOR EFDA HEAD OFFICE LAB

Procurement Reference No: EFDA-NCB-W-0024-2018-BID-Open-Re-bid
Procurement Category: Works

Market Type: National

Procurement Method: Open

Procurement Classification Code:

Code:
Title:

Lot Information

Object of Procurement: PROCUREMENT OF HVAC SYSTEM WORK FOR EFDA HEAD OFFICE LAB
Description: PROCUREMENT OF HVAC SYSTEM WORK FOR EFDA HEAD OFFICE LAB
Lot Number: 1
Clarification Request Deadline: Jun 7, 2026, 5:00:00 PM
Pre-Bid Conference Schedule: Not Applicable
Site Visit Schedule: Not Applicable
Bid Submission Deadline: Jun 17, 2026, 2:00:00 PM
Bid Opening Schedule: Jun 17, 2026, 2:30:00 PM

Eligibility Requirements
Participation Fee:
Eligibility Documents:

Legal Qualification

Factor	Criteria
Business organization Registration certificate	Bidder has to submit business organization registration certificate in accordance with ITB Clause 4.5(c).
conflict of interest	Bidder is found to have a conflict of interest as described in ITB Clause 6;
Nationality	Bidder does have nationality in accordance with ITB Clause 4.2.
Debarment	Bidder has not been debarred by a decision of the Public Procurement and Property Administration Authority from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.3;
VAT registration certificate	Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in accordance with ITB Clause 4. 5(b)(ii).;
valid tax clearance certificate	Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.5(b)(iii).
JV agreement	In the case of a bid submitted by a Partnership, Consortium or a joint venture (JV), the Bidder has to submit the Form Data on Partnership, Consortium or Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form Partnership, Consortium or Joint Venture, including a draft agreement, in accordance with ITB Clause 4.1.
Beneficial Ownership Disclosure Form	In case of Partnerships, Consortium or Joint Ventures, the bidder submit a separate Beneficial Ownership Disclosure Form for each member; disclose at least one of the following: - 1) Directly or indirectly holding 10% or more of the shares. 2) Directly or indirectly holding 10% or more of the Voting Rights or 3) Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or 4) Whether a person directly or indirectly exercises significant influence or control over the Company (tendered)
valid business license	Bidder has to submit valid business license indicating the stream of business in which the Bidder is engaged, in accordance with ITB Clause 4.5(b)(i);

Bid Security Amount: 300,000 ETB

Bid Security Form For MSE: Letter from Small and Micro Enterprise, CPO, Insurance Letter, Bank_Guarantee,

Bid Security Form For Local Bidders: Bank_Guarantee, Insurance Letter,

Bid Security From for Foreign Bidders: Bank_Guarantee,

Notice:

Terms and Conditions: General Requirements (Applicable to All Protocols) All bidders must meet the following requirements to qualify for technical evaluation:

1. Personnel Certification/Qualification: All qualification activities must be performed by trained and certified personnel from ISO-accredited and traceable certification bodies.

2. Instrument Traceability: All measuring instruments and tools must be calibrated, tested, and traceable to international standards(ISO17025).

3. Calibration Documentation: Valid calibration certificates for each instrument or tool must be included during qualification and in the final implementation/Qualification report.

4. Bidder shall supply, Install, all HVAC equipment, and the HVAC Qualification work, HVAC design calculations, drawings, layouts, airflow diagrams, pressure cascade philosophy, and control philosophy shall be done by Qualified and certified HVAC qualification companies and professionals

5. Regulatory Compliance: All protocols, raw data, deviations, and reports must comply with EFDA, WHO GMP, and ISO 14644 requirements.

6. Protocol Submission: Bidders must submit all required HVAC Qualification Protocol Documents as part of their bid.

7. Company Accreditation: Bidders must provide an ISO 17025–traceable HVAC qualification certificate (or equivalent) for the company performing the HVAC qualification work.

8. Professional Certification: Bidders must submit the professional qualification certificate of the HVAC/electromechanical engineer assigned to this project.

9. Qualified Installation: The bidder must perform all installations using highly qualified, trained, and certified personnel.

10. Bidders should describe brand and model for the equipment that need manufacturer labeling and source with their catalogue

11.All the certificate and other documents that are required in this bid should be attached in the e-GP system

12.Bidders should refer the bill of quantities that is attached in the specific requirement section.

Terms and Conditions

1 Eligibility: Bidders must be eligible firms under the Federal Democratic Republic of Ethiopia Procurement Law and must not be debarred or suspended.

2 Bid Validity: All bids must remain valid for the period specified in the bidding document, starting from the date of submission.

3 Fixed Contract Price: The contract price is fixed and must cover all costs, including taxes, labor, materials, equipment, and transportation.

4 Technical Evaluation: Only bids meeting the minimum technical specifications and requirements will be considered responsive. The contract will be awarded to the technically compliant bidder offering the lowest evaluated price.

5 Bill of Quantities (BOQ): Bidders must complete the BOQ exactly as provided in the Technical Specifications. Any deviation may result in rejection.

6 Subcontracting: not allowed.

7 Completion Period: All works must be completed within 120 calendar days from site handover. A commitment letter confirming this timeline must be submitted. Delays may result in liquidated damages or contract termination.

8 Mobilization: The awarded bidder must mobilize personnel and equipment within three (3) calendar days after site handover.

9 Payment term: Payment shall be made upon full completion, installation, and commissioning of the works, following formal inspection and acceptance by authorized EFDA personnel

10 Bid Security: A hard copy of the bid security uploaded to the EGP system must be submitted within 24 hours of bid opening.

11 Private Key Submission: Bidders must provide the private key to the EGP system within 24 hours of bid opening.

12 Anti-Bribery Compliance: Bidders must complete and submit the Anti-Bribery Pledge Form included in the Specific Requirements section.

13 Alternative Proposals: Not permitted.

14 Termination: The Employer reserves the right to terminate the contract in cases of non-performance or breach.

15 Dispute Resolution: Disputes must first be resolved amicably; if unresolved, they will be referred to arbitration as specified in the contract.

16 Governing Law: The contract will be governed by the laws of the Federal Democratic Republic of Ethiopia.

17 Additional Requirements: Other conditions are detailed in the hard copy bill of quantity attached in the Specific Requirements section.

18 Right to Cancel: The Public Body reserves the right to cancel the bid process, in whole or in part, at any time before contract award.

Address:

Procuring Entity: Ethiopian Food and Drug Authority
Country: Ethiopia
Town: Addis Ababa
Street: Africa Avenue ,Bole Road
Room Number: 1st floor
Telephone: +251911880419
Email: tmamuye@efda.gov.et
Po Box: 5681
Fax: 0

Tender details

Deadline: 2026-06-17
Bid closing time: 14:00
Bid opening: 2026-06-17 14:30
Region: Addis Ababa
Publishing entity: Ethiopian Food and Drug Authority
Bid bond: 300,000 ETB
Published: May 29, 2026
Posted at: 2026-05-29T06:17:30.000Z

Source

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Ethiopian Food and Drug Authority: PROCUREMENT OF HVAC SYSTEM WORK FOR EFDA HEAD OFFICE LAB

Description

Bidder has to submit business organization registration certificate in accordance with ITB Clause 4.5(c).

Bidder is found to have a conflict of interest as described in ITB Clause 6;

Bidder does have nationality in accordance with ITB Clause 4.2.

Bidder has not been debarred by a decision of the Public Procurement and Property Administration Authority from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.3;

Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in accordance with ITB Clause 4. 5(b)(ii).;

Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.5(b)(iii).

In case of Partnerships, Consortium or Joint Ventures, the bidder submit a separate Beneficial Ownership Disclosure Form for each member; disclose at least one of the following: -

1) Directly or indirectly holding 10% or more of the shares.

2) Directly or indirectly holding 10% or more of the Voting Rights or

3) Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or

4) Whether a person directly or indirectly exercises significant influence or control over the Company (tendered)

Bidder has to submit valid business license indicating the stream of business in which the Bidder is engaged, in accordance with ITB Clause 4.5(b)(i);

Tender details

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