Raya University: Procurement of Design, Supply, Construction, Installation, Configuration, Integration, Migration, Training, Testing and Commissioning of Video Surveillance System (VSS) for Raya University on Turnkey Basis

Please click on this Link in order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/report/tendering/8cbf5e83-c677-496f-9567-fcade8e466c2/open

Reference Number: RU-NCB-G-0042-2018-BID-Open-Re-bid Lot Reference: RU-NCB-2018/

Procurement Information

• Procurement Type: Bidding
• Procurement Method: Open
• Market Type: National
• Envelope Type: two envelop
• Category: Goods

Procuring Entity

Organization: Raya University

Contact Information

Address: Maichew-01

Town: Maichew

Country: Ethiopia

P.O. Box: 92

Post Code: 7300

Telephone: +251 3 424 78375

Email: abrhakalayu@rayu.edu.et

Office: Block 5

Important Dates

• Invitation Date: Jun 07, 2026, 12:00 AM
• Submission Deadline: Jun 27, 2026, 10:00 AM
• Opening Schedule: Jun 27, 2026, 10:30 AM
• Clarification Deadline: Jun 17, 2026, 5:00 PM

Eligibility Requirements

Participation Fee: 500

Bid Security: 1000000 ETB

Joint Venture: Required

Bid Security Forms (Local): Bank_ Guarantee, CPO

Bid Security Forms (SME): Letter_ from_ Small_ and_ Micro_ Enterprise

Qualification Requirements

• Factory TrainingFactory/abroad training specified in the package shall be given immediately after the project agreement is signed and letter of confirmation from the manufacturer or bidder shall be submittedReference: BDS Clause 4.6(b)(iv)
• Valid Trade LicenseValid Trade License Reference: ITB Clause 4.6(b)(i)
• accessoriesThe proposed system must include all accessories, cabling, and civil works necessary for full functionality. A confirmation letter must be attachedReference: ITB 5.6
• Manufacturer Authorization LetterThe bidder must submit MAF that addresses all system parts and subcomponents must be original and not refurbished or nearing End-of-Life/End-of-Support.Reference: 5.6
• Historical Financial PerformanceThe bidder must submit the most recent three consecutive years audited financial statement by an independent auditor. NB Auditors legal document shall be attachedReference: 15.2(b),
• Technical staffat least 5 technical staff certified in VMS/camera technologies; at least 4 OEM-certified engineers with 2 years experience (e.g., Hikvision, Axis, Huawei, Milestone). CVs and certificates must be submitted.Reference: 37.3 (b)
• Valid tax clearance certificateHaving been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6Reference: 4.6
• VAT registration certificateHaving been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4.6.Reference: 4.6.
• Business Organization registration certificateBusiness Organization registration certificateReference: ITB Clause 4.6(b)(i)
• Site surveyBidders must conduct a site survey and submit detailed high-level design and implementation plans covering the full solution scope. Bidders must conduct this site survey starting from Monday 08 to 12/06/2026 G.CReference: ITB Clause 17.2(c);
• Certificates of satisfactory execution of contractsCompany Experience: At least three successfully completed video surveillance or similar projects in Ethiopia or abroad with a minimum 25,000,000.00 TEB for each and minimum total summation of 75,000,000 ETBReference: 16.3
• warranty offeredMinimum 2 years warranty and technical support commitment from the manufacturer or bidderReference: 16.3
• Financial ResourcesThe bidder must submit unconditional bank credit guarantee with an amount of 100,000,000.00 ETBReference: 15
• Project ManagerProject Manager with minimum B.Sc./B.A. degree, ≥3 years project management experience, and at least one PMP or security, or association level Certification (valid i.e expired certificates will not be considered)Reference: BDS Clause 4.6(b)(iv)
• Technical engineerTechnical Manager with minimum B.Sc./B.A. degree, ≥2 years project management experience, in surveillance/security or related projects and certified in VMS/camera technologies or related fields. Valid certificates must be submitted Reference: BDS Clause 4.6(b)(iv)
• DatasheetsDatasheets and Compliance tables for all equipment (will be verified from the OEM website) shall be submittedReference: 5.6

Procurement Classification

• 305000000: ICT Equipment
• 305101000: IT Equipment
• 305102000: Communication Equipment
• 305103000: Broadcasting equipment

Source of Fund

• Treasury

Governing Rule

The Federal Republic of Ethiopia

Terms and Conditions

->The university has the right to cancel the bid fully or partially. ->The bidder should summit Hard copy of the original CPO/its equivalents in person to the University before bid opening. ->Bidders should attach clear documentary evidences in a clear way. ->The winner must deliver the material by his/her transport to the university.

Bidding Logistics

Site Visit: Allowed

Tender details

• Deadline: 2026-06-27
• Publishing entity: Raya University
• Bid bond: 1000000 ETB
• Bid document price: 500 ETB
• Published: Jun 08, 2026