Raya University: Procurement of Design, Supply, Installation, Configuration, Training, Commissioning, and Testing of a Storage, Server and Network Distribution Centers for Raya University on Turnkey Basis

Please click on this Link in order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/report/tendering/d0a5b212-1f41-4f29-991e-176edb56e3d6/open

Reference Number: RU-NCB-G-0046-2018-BID-Open-Re-bid Lot Reference: RU-NCB_2018

Procurement Information

• Procurement Type: Bidding
• Procurement Method: Open
• Market Type: National
• Envelope Type: two envelop
• Category: Goods

Procuring Entity

Organization: Raya University

Contact Information

Address: Maichew-01

Town: Maichew

Country: Ethiopia

P.O. Box: 92

Post Code: 7200

Telephone: +251 342478375

Email: abrhakalayu@rayu.edu.et

Office: Block-5

Important Dates

• Invitation Date: Jun 08, 2026, 12:00 AM
• Submission Deadline: Jun 28, 2026, 9:00 AM
• Opening Schedule: Jun 28, 2026, 9:30 AM
• Clarification Deadline: Jun 18, 2026, 5:00 PM

Eligibility Requirements

Participation Fee: 500

Bid Security: 2000000 ETB

Joint Venture: Required

Bid Security Forms (Local): Bank_Guarantee, CPO

Bid Security Forms (SME): Letter_from_Small_and_Micro_Enterprise

Qualification Requirements

• Techinical EngineerTechnical Manager with minimum B.Sc./B.A. degree, ≥2 years project management experience, and at least one PMP or security, or association level Certification (valid i.e expired certificates will not be considered)Reference: Clause 4.6(b)(iv)
• Project ManagerProject Manager with minimum B.Sc./B.A. degree, ≥3 years project management experience, and at least one PMP or security, or association level Certification (valid i.e expired certificates will not be considered)Reference: BDS Clause 4.6(b)(iv)
• Project Management PlanThe proposed solution must integrate all ICT systems including network infrastructure, Network distribution center, LAN/WLAN, ensuring full interoperability. All specifications mentioned are treated as mandatory criteria and shall be defined in the detailed proposal.Reference: TB Clause 17.2(C)
• Full FunctionalityThe proposed system must include all accessories, cabling, and civil works necessary for full functionality. A confirmation letter must be attachedReference: ITB Clause 17 (if required in BDS)
• Certificates of satisfactory execution of contractsBidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3At least three (3) successfully completed reference projects in Network distribution center or LAN/WLAN, or similar ICT related projects in Ethiopia. With project cost of minimum 40,000,000 Birr and with the total sum of 120,000,000.00 ETBReference: 16.3
• Datasheets and Compliance tablesDatasheets and Compliance tables for all equipment (will be verified from the OEM website) shall be submittedReference: 5.6
• ISOAll system components must comply with recognized international standards (ISO/IEC or IEEE or TIA/EIA, etc.) submit certificateReference: 5.6
• site serveyBidders must conduct a site survey and submit detailed high-level design and implementation plans covering the full solution scope. NB: site survey must be conducted from Monday 08-12 /06/2026 G.C Reference: ITB Clause 17.2(c)
• Quadrant Level of campanyThe vendor proposed by the bidder for network and infrastructure solutions must be a leader in Gartner’s Magic Quadrant (2024/2025) for Enterprise Wired/Wireless LAN and Network distribution center switch. Confirmation letter of the manufacturer must be attached to the official email address of ictexecutive@rayu.edu.et or abrhakalayu@rayu.edu.et  Reference: 5.6
• warranty offeredBidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23All offered hardware and software must include a minimum three (3) years warranty, support, and service (repair and replace). A confirmation letter from the manufacturer or bidder shall be submitted.Reference: 16.3
• Financial ResourcesThe Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash-flow requirement:The bidder must submit an unconditional credit guarantee from known bank with an amount of 200,000,000ETBReference: 15
• Conflict of InterestNo conflict of interest as described in ITB Clause 6.Reference: 6
• Valid trade license or business organization registration certificateHaving been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6Reference: 4.6
• VAT registration certificateHaving been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4.6.Reference: 4.6.
• Valid tax clearance certificateHaving been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6Reference: 4.6
• Historical Financial PerformanceSubmission of audited balance sheets and other financial statements as required in the BDS Clause 15.2(b), for the last years to demonstrate the current soundness of the Bidder's financial position and its prospective long term profitabilityThe bidder must submit the most recent three consecutive years audited financial statement by an independent auditor. NB Auditors legal document shall be attachedReference: 15.2(b),
• Document SubmittionBidder responsible for generating and submitting all documentation for design, installation, commissioning, testing, and acceptance.Reference: ITB Clause 17 (if required in BDS)
• Factory TrainingFactory/abroad training specified in the package or Bill of quantity shall be given immediately after the project agreement is signed and letter of confirmation from the manufacturer or bidder shall be submittedReference: BDS Clause 4.6(b)(iv)
• Manufacturer Authorization LetterBidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6The bidder must submit MAF that addresses all system parts and subcomponents must be original and not refurbished or nearing End-of-Life/End-of-Support.Reference: 5.6

Procurement Classification

• 305000000: ICT Equipment
• 305101000: IT Equipment
• 305102000: Communication Equipment
• 305103000: Brodcasting equpement

Source of Fund

• Treasury

Governing Rule

The Federal Republic of Ethiopia

Terms and Conditions

1.The university has the right to cancel the bid fully or partially. 2.The bidder should summit Hard copy of the original CPO/its equivalents in person to the University before bid opening. 3.Bidders should attach clear documentary evidences in a clear way. 4.The winner must deliver the material by his/her transport to the university.

Bidding Logistics

Site Visit: Allowed

Tender details

• Deadline: 2026-06-28
• Publishing entity: Raya University
• Bid bond: 2000000 ETB
• Bid document price: 500
• Published: Jun 08, 2026