Dan Church Aid (DCA) invites qualified and interested firms/consultants to participate in a competitive bidding process for the provision of Records Disposal and Records Management Improvement Services.

INVITATION TO BID
Records Disposal and Records Management
Improvement Service
Tender Reference No.: NOT/2026/006

Dan Church Aid (DCA) is a legally registered international NGO (Authority for Civil Society Organizations #1083), engaged in development and humanitarian assistance to rural communities in Ethiopia, in partnership with Ethiopian NGOs and Civil Society Organizations.

DCA hereby invites qualified and interested firms/consultants to participate in a competitive bidding process for the provision of Records Disposal and Records Management Improvement Services.

Interested bidders can collect the bidding document (RFP) free of charge from the DCA Country Office via email request smt.ethiopia@dca.dk 

Special Conditions and Requirements

• Bid document collection and submission will take place during working hours from June 12, 2026, to June 22, 2026 at the DCA Country Office in Addis Ababa.
• All proposals must comply with the requirements specified in the bidding document.

Mandatory Documentation

Interested bidders must submit the following:

• Company profile demonstrating relevant experience in records management, archiving, or document disposal services
• Copies of valid TIN certificate
• Copy of VAT registration certificate
• Copy of renewed trade license for Ethiopian FY 2018 EC 

Failure to provide any of the above eligibility documents will result in automatic disqualification.

Technical Requirements

• Demonstrated experience in records classification, retention, and secure disposal
• Proven ability to handle confidential and sensitive records securely
• Understanding of records management standards, compliance, and data protection
• Submission of a clear methodology and work plan

Submission Instructions

• Proposals must include both technical and financial proposals submitted in separate sealed envelopes.
• The envelopes should be clearly marked: “BID – RECORDS DISPOSAL AND MANAGEMENT IMPROVEMENT SERVICE”
• All submissions must be delivered to: Dan Church Aid – Addis Ababa Office
• The deadline for submission is: June 22 2026
• Before 5:30 PM (Close of Business)

Bid Opening and Evaluation

• Bid opening will take place within two (2) days after the submission deadline.
• Evaluation will be completed within one (1) week after bid opening.
• Only bidders meeting the minimum technical requirements will be considered for financial evaluation.

Bid Validity

• Proposals must remain valid for at least 30 days from the submission deadline.

Award and Notification

• Successful bidders will be notified through a Letter of Award.
• Unsuccessful bidders will also be formally notified.
• The selected consultant/firm must agree to and sign the final contract agreement.

Important Notice

DCA Ethiopia reserves the right to accept or reject any or all bids, and to cancel part or the entire tender process.

Contact Information

Dan Church Aid (DCA) – Ethiopia Office
Kirkos Sub City, Kebele 02
House No. 174, Ethio-China Road
(In front of Tebaber Berta House)
Addis Ababa, Ethiopia
Tel: +251 115 51 50 47

Tender details

• Deadline: 2026-06-22
• Bid closing time: 17:30
• Bid opening: 2026-06-24 17:30
• Bid opening (note): Bid opening will take place within two (2) days after the submission deadline
• Region: Addis Ababa
• Publishing entity: Dan Church Aid - Ethiopia
• Buyer TIN: 0001340599
• Buyer address: Ethio China Road, in front of Tebaber Berta House.
• Published: Jun 12, 2026
• Posted at: 2026-06-12T08:39:35.000Z