Willows International Ethiopia invites qualified and eligible suppliers to submit sealed bids for the supply and delivery of medical supplies (examination beds, steam sterilizers, portable metal drums, pickup forceps with jars, and pregnancy test kits)

WILLOWS INTERNATIONAL ETHIOPIA Invitation of Bid
Supply of Medical Supplies

Willows International (WI), established in 1997, has developed and implemented various versions of a client management system designed to improve the performance of community-level healthcare providers and enable women to receive improved, customized, and timely information, services, referrals, and follow-up support in reproductive healthcare.

Willows International is committed to supporting individuals and communities in achieving their reproductive health goals through the delivery of high-quality information and services.

As part of its program implementation in Ethiopia across three regions, Willows International invites qualified and eligible suppliers to submit sealed bids for the supply and delivery of the medical supplies listed in this Invitation to Bid.

The objective of this procurement is to identify qualified suppliers capable of providing medical supplies that meet the required technical specifications, quality standards, quantities, and delivery timelines at competitive prices.

Scope of Supply and Technical Specifications

Bidders shall submit quotations for the items listed below, clearly indicating the unit price, total price, applicable taxes, brand, manufacturer, country of origin, and delivery lead time for each item.

Note: All supplied items must be new, unused, free from defects, and compliant with the stated specifications and applicable Ethiopian regulatory requirements. Bidders must clearly identify any deviations from the specifications in their technical proposals and items price are evaluated and awarded separately based on the specification outlined above.

Eligibility and Mandatory Documents
Interested bidders must submit the following valid documents:

1. Renewed business registration certificate.

2. Valid Tax Identification Number (TIN) registration certificate.

3. Valid tax clearance certificate, where applicable.

4. Relevant business or professional license authorizing the supply of the proposed medical supplies.

5. Certificate of satisfactory bid performance or other evidence of successful delivery of similar supplies.

6. Names, organizations, and contact details of at least three previous customers for whom similar supplies have been delivered.

7. Technical proposal confirming compliance with the specifications, including product brochures, manufacturer details, and model information where applicable.

8. Financial proposal showing unit prices, quantities, total prices, applicable taxes, and the grand total.

9. Proposed delivery period and written confirmation of the supplier's ability to meet the required delivery deadline.

10. Warranty information for applicable equipment

All bid documents must be signed and stamped by an authorized representative of the bidding company. Bidders must provide separate, sealed envelopes for the technical proposal and financial proposal, clearly labeled with the procurement title, bid reference number, and the words "Technical Proposal" or "Financial Proposal," as appropriate. Both envelopes must be placed inside one outer sealed envelope.

Bids received after the stated deadline may be rejected. The bid opening will take place at the specified date and time in the presence of participating bidders or their authorized representatives.
Bidders are responsible for ensuring that their bids are complete, properly sealed, and submitted before the deadline.

Delivery Requirements and Deadline

The successful bidder must deliver all awarded medical supplies within ten calendar days from the date of signing the contract or purchase order, unless a different deadline is expressly agreed upon in writing by Willows International Ethiopia.

The delivery requirements are as follows:

1. Delivery location: Willows International Ethiopia's designated delivery location in Addis Ababa or other delivery locations communicated in writing by Willows International Ethiopia.
2. Delivery costs: The bidder must clearly indicate whether transportation, loading, unloading, insurance, and other delivery-related costs are included in the quoted price. Unless otherwise agreed in writing, all such costs shall be borne by the supplier.
3. Partial delivery: Partial delivery shall not be permitted unless prior written approval is obtained from Willows International Ethiopia.
4. Inspection and acceptance: All supplies will be inspected upon delivery to verify quantities, technical specifications, product condition, packaging, and expiry dates where applicable. Delivery shall be considered complete only after the supplies have been inspected and formally accepted by Willows International Ethiopia.
5. Supporting documents: The supplier must provide delivery notes, invoices, warranty documents where applicable, and relevant product documentation, including batch numbers and expiry dates for pregnancy test kits.

Bidders must explicitly state their proposed delivery period in calendar days in their financial or technical proposals. Failure to confirm the ability to meet the required delivery deadline may affect the evaluation of the bid.

Evaluation and Award Bids will be evaluated based on the following criteria:

• Compliance with mandatory eligibility requirements.
• Compliance with the technical specifications and required product quality.
• Competitiveness and completeness of the financial proposal.
• Ability to deliver the required quantities within the specified timeframe.
• Evidence of satisfactory performance in previous similar contracts.
• Warranty, after-sales support, and product documentation, where applicable.
• The award will be made in accordance with Willows International Ethiopia's procurement procedures and the best interests of the organization and the communities it serves.

Reservation of Rights

Willows International Ethiopia reserves the right to request clarification or additional information from bidders, verify submitted documents and references, reject bids that fail to meet the mandatory requirements, reject any or all bids, or cancel the procurement process where justified and in accordance with its procurement procedures, without incurring liability to bidders, subject to applicable law and the terms of the bidding process.

Submission of Bids and Inquiries

Interested and eligible suppliers should submit their sealed bids to:

Willows International - Ethiopia
Minaye Office Park, 5th Floor
Flamingo Area, Kirkos Sub-City, Woreda 9
Addis Ababa, Ethiopia
Phone no: 0941600707

For inquiries or clarification, bidders may contact Willows International Ethiopia through the official contact details provided.

Tender details

• Deadline: 2026-11-03
• Bid closing time: 12:30
• Bid opening: 2026-11-03 12:30
• Bid opening (note): No Specific Opening Date and Time
• Region: Addis Ababa
• Publishing entity: Willows International Ethiopia
• Published on: The Reporter (Oct 24, 2026)
• Posted at: 2026-10-24T10:36:06.000Z
• Source: Qelal Tenders