ISCOS Emilia-Romagna INVITATION TO BID FOR HOTEL VENUE RENTAL AND CATERING SERVICES FOR TRAINING ACTIVITIES IN ADDIS ABABA AND IN DIRE DAWA

INVITATION TO BID FOR HOTEL VENUE RENTAL AND CATERING SERVICES FOR

TRAINING ACTIVITIES IN ADDIS ABABA AND IN DIRE DAWA

ISCOS Emilia-Romagna, an Italian non-governmental organization engaged in international cooperation and the promotion of decent work and workers’ rights, under the project Second Life: developing skills in the field of industrial solid waste recovery for new job and business opportunity in Ethiopia AID 013244/10/9, funded by the Italian Agency for Development Cooperation (AICS), invites eligible and competent hotels located in Addis Ababa and in Dire Dawa to participate in a local tender for the provision of venue rental, catering and related services for training activities. The services are intended to support the implementation of training activities under the project, including training sessions on Labor Law, Occupational Safety and Health (OSH), Gender Equality and Green Practices and Solid Waste Management (SWM).

The selected hotel shall provide a suitable training hall and the required catering for lunch, refreshments, water, stationery and technical equipment for approximately sixty (60) days in Addis Ababa and thirty (30) days in Dire Dawa, distributed across several months in Addis Ababa and Dire Dawa. Each training session will last three (3) consecutive days. The services will therefore be required on different dates throughout the implementation period and not on a continuous basis.

The required services shall include:

• Training hall rental: A suitable, clean and well-maintained training room accommodating approximately 35 participants, with adequate seating arrangements and lighting.
• Catering services: Lunch for all participants and two (2) refreshment breaks per training day.
• Drinking water: Adequate drinking water for all participants throughout each training day.
• Stationery: Basic training materials and stationery (note pads, pens, flip-chart) required for participants and facilitators.
• Technical equipment: Projector, projection screen, reliable internet connection, extension cables and other equipment necessary for the proper delivery of training sessions.
• Additional services: Appropriate room setup, cleaning and on-site assistance as required during the training activities.

The contract is expected to take the form of a framework contract for an initial period of twelve (12) months, renewable subject to the applicable contractual conditions and the needs of the project. All services shall be provided at the hotel premises in Addis Ababa and in Dire Dawa, on dates agreed upon with ISCOS Emilia- Romagna in advance.

Interested eligible bidders who fulfil the following criteria are invited to participate:

i. Valid and renewed business license authorizing the provision of hotel, conference, venue rental and/or catering services, as applicable.
ii. Proven experience in hosting training sessions, workshops, meetings or similar events.
iii. Availability of suitable facilities and the capacity to provide the requested services for approximately 60 training days, distributed across several months.
iv. No current litigation or disputes that may affect the performance of the contract.

Bidders shall quote fixed unit prices for the duration of the framework contract, in accordance with the conditions specified in the tender documents. Any price adjustment, where permitted, shall be subject to the applicable contractual provisions and the relevant PRAG rules.

Only bidders capable of ensuring the availability of the required facilities, catering and equipment on the agreed dates, and of providing the requested services to the required standard, shall be eligible for consideration.

Interested eligible bidders can obtain the tender documents starting from October 26, 2026 by submitting a formal request via email to [email protected]  and CC to [email protected] 

The tender document, accompanied by the relevant supporting documents, must be submitted to ISCOS Emilia-Romagna by November 26, 12.00 PM at the ISCOS Emilia-Romagna office, beside Flamingo Restaurant (CETU building) in Addis Ababa. Late submission will not be accepted. The bid will be closed on November 26, 2026 at 12.00 PM.

Tender details

• Deadline: 2026-11-26
• Bid closing time: 12:00
• Bid opening: 2026-11-26 12:00
• Bid opening (note): No Specific Opening Date and Time
• Region: Addis Ababa
• Publishing entity: ISCOS Emilia-Romagna
• Published on: Qelal Tenders (Oct 26, 2026)
• Posted at: 2026-10-26T12:01:31.000Z
• Source: Qelal Tenders