Educational Assessment and Examinations Service: Procurement of Maintenance and Repair Service

Please click on this Link in order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/report/tendering/74ea223b-8796-4a9a-936e-f60a5ae9ee56/open

Reference Number: EAES-NCB-NC-0054-2019-BID-Open

Procurement Information

• Procurement Type: Bidding
• Procurement Method: Open
• Market Type: National
• Envelope Type: single envelop
• Category: NonConsultancyServices

Procuring Entity

Organization: Educational Assessment and Examinations Service

Contact Information

Address: kilo Infront's of St. Mary church

Town: A.A

Country: Ethiopia

P.O. Box: 30747

Post Code: -

Telephone: +251 956719612

Email: [email protected]

Office: 15

Important Dates

• Invitation Date: Nov 10, 2026, 12:00 AM
• Submission Deadline: Nov 24, 2026, 10:00 AM
• Opening Schedule: Nov 24, 2026, 11:00 AM
• Clarification Deadline: Nov 19, 2026, 5:00 PM

Eligibility Requirements

Participation Fee: 200

Bid Security: 25000 ETB

Bid Security Forms (Local): CPO

Bid Security Forms (SME): CPO

Bid Security Forms (Foreign): CPO

Qualification Requirements

• Bid Submission Sheet FormBidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Services offeredReference: 33.4(a)
• Valid business licenseBidder has to submit valid business license indicating the stream of business in which the bidder is engaged, in accordance with ITB Clause 4.6(b)(i);Reference: 33.2(c)
• VAT registration certificateBidder has to submit VAT registration certificate issued by the tax authority in accordance with ITB Clause 4. 6(b)(ii)Reference: 33.2(e)
• Drawings and Performance Diagrams Bidder has to submit Drawings and Performance Diagrams - Form E of Section 6 (if applicable).Reference: 33.4(f)
• Valid tax clearance certificateBidder has to submit a valid tax clearance certificate issued by the tax authority, in accordance with ITB Clause 4.6(b)(iii);Reference: 33.2(f)
• Conflict of interestBidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3Reference: 33.2(b)
• Relevant professional certificatesBidder has to submit relevant professional practice certificates if required in BDS Clause 4.6(b)(iv)Reference: 33.1(a)

Beneficial Ownership Disclosure Form

  In case of Partnerships, Consortium or Joint Ventures, the services to submit a separate Beneficial Ownership Disclosure Form for each member.

1)     Directly or indirectly holding 10% or more of the shares.

2)     Directly or indirectly holding 10% or more of the Voting Rights or

3)     Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the Bidder or

4)     Whether a person directly or indirectly exercises significant influence or control over the Company (Bidder)

Reference: 33.2(i)

Nationality

  Bidder does have nationality in accordance with ITB Sub-Clause 4.2;

Reference: 33.2(a)

warranty

 Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 24;

Reference: 33.4(e)

Partnership, consortium, or joint venture share

(  If the Bidders participating in a Public procurement whether individually or as part of a partnership, consortium, or joint venture to disclose at least one of the following,

1)     Directly or indirectly holding 10% or more of the shares.

2)     Directly or indirectly holding 10% or more of the Voting Rights or

3)     Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the Bidder or

4)     Whether a person directly or indirectly exercises significant influence or control over the Company (Bidder)

Reference: 33.2(I)

CVs of the Professional staff

Bidder has to provide CVs of the Professional staff signed by the staff themselves or by the authorized representative of the Professional Staff.

Reference: 33.3(e)

Bidder Certification of Compliance Form

  Bidder has to provide in the Bidder Certification of Compliance Form personnel statistics for the period specified in the BDS Clause 14.1 in order to proof its professional capacity; 

Reference: 33.3(b)

Relevant professional certificates

  Bidder has to submit relevant professional practice certificates if required in BDS Clause 4.6(b)(iv);

Reference: 33.1(a)

Partnerships, Consortium or Joint Ventures Partnerships agreement

  In the case of a bid submitted by a Partnerships, Consortium or Joint Ventures PARTNERSHIPS, CONSORTIUM, OR JOINT VENTURES the Bidder has to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form partnerships, consortium, or joint ventures PARTNERSHIPS, CONSORTIUM, OR JOINT VENTURES, including a draft agreement, in accordance with ITB Clause 4.1.

Reference: 33.2(g)

Certificates of satisfactory execution of contracts

 Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3;

Reference: 33.4(c)

Schedule of Requirements

Bidder has to complete its Schedule of Requirements + Technical Offer+ Compliance Sheet Form in accordance with Terms of Reference presented as per template in Section 6, Schedule of Requirements

Reference: 33.4(d)

major relevant contracts successfully completed

 Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS;

Reference: 33.4(c)

Technical Offer

 Bidder has to complete its Schedule of Requirements + Technical Offer+ Compliance Sheet Form in accordance with Terms of Reference presented as per template in Section 6, Schedule of Requirements

Reference: 33.4(d)

Bidder Certification of Compliance Form the Team Skill Matrix

  Bidder has to provide in the Bidder Certification of Compliance Form the Team Skill Matrix identifying the skills that are relevant to the role in the contract team and are required for successful execution of the contract;

Reference: 33.3(c)

Bidder Certification of Compliance Form

Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS;

Reference: 33.4(b)

Procurement Classification

• 101103000: Other Office related item

Source of Fund

• Treasury

Governing Rule

The Federal Republic of Ethiopia

Terms and Conditions

ዓመታዊ የቢሮ ኤሌክትሮኒክስ መሣሪያዎች ጥገና፣ ሰርቪስና መለዋወጫ ዕቃዎች አቅርቦት የጨረታ ሰነድ 1. የግዥው ዓላማ በመ/ቤቱ የሚገኙ የቢሮ ኤሌክትሮኒክስ መሣሪያዎችን በተቀላጠፈና በተቋረጠ የሥራ ሂደት ሳይኖር ለማስቀጠል፣ የጥገናና የመከላከያ ሰርቪስ አገልግሎት እንዲሁም አስፈላጊ የመለዋወጫ ዕቃዎችን በማሟላት ጥገና ለማከናወን ብቁ የሆነ ተቋራጭ በግልጽ ጨረታ መምረጥ ነው። 2. የግዥው የሥራ ወሰን ተመራጭ ተቋራጩ የጥገና አገልግሎቱን በመ/ቤቱ ግቢ ውስጥ ባለሙያዎችን በመላክ የሚያከናውን ሲሆን፣ የሚከተሉትን ያካትታል። 1. የDesktop እና Laptop ኮምፒዩተሮች ጥገና። 2. የPrinter ጥገናና ሰርቪስ። 3. የPhotocopier ጥገናና ሰርቪስ። 4. የScanner እና Multifunction Devices ጥገና። 5. የNetwork Devices እና ተያያዥ መሣሪያዎች ጥገና። 6. የመሣሪያዎች ወቅታዊ ምርመራና የመከላከያ ሰርቪስ። 7. ለጥገናው የሚያስፈልጉ መለዋወጫ ዕቃዎችን ማቅረብና መትከል። 3. የተጫራቾች የብቃት መስፈርቶች ተጫራቾች የሚከተሉትን ማሟላት አለባቸው። 1. በተገቢው የንግድ ዘርፍ የታደሰ የንግድ ፈቃድ ያላቸው። 2. የTIN ምዝገባና በሕጉ መሠረት የሚጠየቁ የግብር ማረጋገጫዎች ያሏቸው። 3. በኮምፒዩተር፣ ፕሪንተርና ፎቶ ኮፒየር ጥገና ሥራ ተመሳሳይ ልምድ ያላቸው። 4. በተገቢው የትምህርትና የሙያ ብቃት የተሟሉ ቴክኒሻኖች ያሏቸው። 5. የጥገና መሣሪያዎችና የምርመራ መሣሪያዎች ያሏቸው። 6. አስፈላጊ የመለዋወጫ ዕቃዎችን በወቅቱ የማቅረብ አቅም ያላቸው። 7. በመ/ቤቱ ግቢ ውስጥ ባለሙያ በመላክ አገልግሎት የመስጠት አቅም ያላቸው። 4. የቴክኒክ መስፈርቶች ተጫራቹ፦ 1. የመሣሪያውን ችግር በትክክል ለይቶ የሚያውቅና የጥገና መፍትሔ የሚያቀርብ መሆን አለበት። 2. የሚቀየሩ መለዋወጫዎች አዲስ፣ ጥራታቸው የተረጋገጠና ከመሣሪያው ጋር ተስማሚ መሆን አለባቸው። 3. የመሣሪያውን ብራንድ፣ ሞዴልና ቴክኒካዊ ባህሪያት የሚያሟሉ መለዋወጫዎችን ማቅረብ አለበት። 4. የመሣሪያዎችን የውስጥ መረጃና ምስጢራዊነት መጠበቅ አለበት። 5. የጥገና ሥራውን በሚያከናውንበት ወቅት በመ/ቤቱ ንብረት ላይ ጉዳት እንዳይደርስ ጥንቃቄ ማድረግ አለበት። 5. የአገልግሎት አሰጣጥ ግዴታዎች 1. ከመ/ቤቱ የጥገና ጥያቄ በደረሰው በ24 ሰዓት ውስጥ ባለሙያ በመላክ ችግሩን መመርመር። 2. ከጥገና በፊት የችግሩን ምንጭ፣ የሚያስፈልጉ መለዋወጫዎችንና የወጪ ግምትን በጽሑፍ ማቅረብ። 3. ከመ/ቤቱ በተሰጠ የጽሑፍ ፈቃድ መሠረት ብቻ ጥገናና መለዋወጫ መቀየር ማከናወን። 4. የጥገና ሥራውን በተፈቀደው ጊዜ ማጠናቀቅ። 5. እያንዳንዱን የጥገና ሥራ በሪፖርት ማስረከብ። 6. በተቻለ መጠን የጥገና ሥራውን በመ/ቤቱ ግቢ ውስጥ ማከናወን። ከዚያ ውጭ ማድረግ የሚያስፈልግ ከሆነ የመ/ቤቱን ቅድመ ፈቃድ ማግኘት። 6. የዋጋ ማቅረቢያ መስፈርት ተጫራቾች ዋጋቸውን በሁለት ዋና ክፍሎች ለይተው ማቅረብ አለባቸው። ሀ. የጥገናና የሰርቪስ ክፍያ • Desktop Computer ጥገና • Laptop Computer ጥገና • Printer ጥገና • Photocopier ጥገና • Scanner ጥገና • የወቅታዊ ሰርቪስ አገልግሎት • የቴክኒሻን የሥራ ክፍያ ለ. የመለዋወጫ ዕቃዎች ዋጋ • RAM • Hard Disk / SSD • Motherboard • Power Supply • Printer Drum • Fuser Unit • Roller • Developer Unit • ሌሎች ከመሣሪያዎቹ ጋር ተያያዥ የሆኑ መለዋወጫዎች። ተጫራቹ የእያንዳንዱን ዕቃ የአንድ ክፍል ዋጋ፣ የብዛት ዋጋና ጠቅላላ ዋጋ እንዲሁም የሚመለከተውን ታክስ ለይቶ ማቅረብ አለበት። 7. የጨረታ ግምገማ መስፈርት ግምገማው በሚከተሉት ደረጃዎች ይከናወናል። ደረጃ አንድ፦ የሕጋዊ ሰነዶች ምርመራ • የንግድ ፈቃድ። • TIN እና የግብር ማረጋገጫ። • በሕጉ የሚጠየቁ ሌሎች ሰነዶች። ደረጃ ሁለት፦ የቴክኒክ ግምገማ • የሥራ ልምድ። • የባለሙያዎች ብቃት። • የጥገና መሣሪያዎችና አቅም። • የመለዋወጫ ዕቃ አቅርቦት አቅም። • በመ/ቤቱ ግቢ ውስጥ አገልግሎት የመስጠት አቅም። ደረጃ ሦስት፦ የፋይናንስ ግምገማ የሕጋዊና የቴክኒክ መስፈርቶችን ያሟሉ ተጫራቾች የዋጋ ማቅረቢያቸው በግዥ ሰነዱ በተገለጸው የግምገማ ዘዴ መሠረት ይነጻጸራል። 8. የውል ጊዜና የክፍያ ሁኔታ 1. የውሉ ጊዜ ከውሉ መፈረሚያ ቀን ጀምሮ ለአንድ ዓመት ይሆናል። 2. ክፍያ የሚፈጸመው በተሠራው ጥገናና በቀረበው መለዋወጫ ዕቃ መሠረት፣ በመ/ቤቱ ተቀባይነት ካገኘ በኋላ ይሆናል። 3. የጥገና ሥራ ሪፖርት፣ የመለዋወጫ ዝርዝር፣ የተቀየሩ ዕቃዎች ማስረጃና ትክክለኛ የክፍያ ሰነድ መቅረብ አለበት። 4. ያልተሠራ ሥራ ወይም ያልቀረበ መለዋወጫ ዕቃ ክፍያ አይፈጸምም። 9. የጥገና ዋስትና 1. በተሠራው ጥገናና በተቀየሩ መለዋወጫዎች ላይ ቢያንስ ለ90 ቀናት ዋስትና መስጠት አለበት። 2. በዋስትና ጊዜ በተሠራው ጥገና ወይም በተቀየረው ዕቃ ጥራት ምክንያት ችግር ከተፈጠረ ያለ ተጨማሪ ክፍያ ማስተካከል አለበት። 3. የመለዋወጫው አምራች የሚሰጠው የዋስትና ጊዜ ከዚህ በላይ ከሆነ ያ ዋስትና ለመ/ቤቱ መተላለፍ አለበት። 10. የተቋራጩ የተጠያቂነት ግዴታ ተቋራጩ በሚከተሉት ላይ ተጠያቂ ይሆናል፦ • በጥገና ወቅት በመ/ቤቱ ንብረት ላይ ለሚደርስ ጉዳት። • ያልተፈቀደ መለዋወጫ ለመጠቀም። • የመ/ቤቱን መረጃ ለሌላ አካል ለማስተላለፍ። • የውሉን የጥራትና የጊዜ ግዴታዎች ባለመወጣት። 11. የሥራ ቁጥጥርና ክትትል የጥገና ሥራው በመ/ቤቱ በሚመደብ ባለሙያ ወይም ኃላፊ ይቆጣጠራል። እያንዳንዱ የጥገና ሥራ በሥራ ትዕዛዝ፣ በጥገና ሪፖርትና በተቀባይነት ማረጋገጫ ይመዘገባል። የሚመከሩ ተጨማሪ የጨረታ ሰነድ አባሪዎች • አባሪ 1፦ የመ/ቤቱ የመሣሪያዎች ዝርዝር፣ ብራንድ፣ ሞዴልና ብዛት። • አባሪ 2፦ የጥገና ዋጋ ማቅረቢያ ቅጽ። • አባሪ 3፦ የመለዋወጫ ዕቃዎች የዋጋ ማቅረቢያ ቅጽ። • አባሪ 4፦ የተጫራቾች የቴክኒክ ብቃት ማረጋገጫ ቅጽ። • አባሪ 5፦ የጥገና ሥራ ትዕዛዝና የሥራ ማስረከቢያ ቅጽ። የመሣሪያዎችን ብዛትና ሞዴል የሚያሳይ ዝርዝር ከጨረታው ጋር ማያያዝ እና የጥገና ክፍያውን ከመለዋወጫ ዕቃ ክፍያ መለየት በጣም ያስፈልጋል። የመጨረሻው ሰነድም ከተቋሙ የግዥ መመሪያና ከሚመለከተው ሕግ ጋር መጣጣሙ መረጋገጥ አለበት።

Tender details

• Deadline: 2026-11-24
• Bid closing time: 10:00
• Bid opening: 2026-11-24 11:00
• Region: Addis Ababa
• Publishing entity: Educational Assessment and Examinations Service
• Bid bond: 25000 ETB
• Bid document price: 200 ETB
• Published on: Government (Nov 11, 2026)
• Posted at: 2026-11-11T05:41:14.000Z
• Source: Qelal Tenders