Ethiopian Roads Administration: Procurement of Oil & Lubricant

Please click on this Link in order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/report/tendering/a93cd8aa-480d-4fde-bbcf-dae76b4eafa6/open

Reference Number: ERA-NCB-G-0129-2018-BID-Open Lot Reference: ERA-012/2018FY

Procurement Information

• Procurement Type: Bidding
• Procurement Method: Open
• Market Type: National
• Envelope Type: two envelop
• Category: Goods

Procuring Entity

Organization: Ethiopian Roads Administration

Contact Information

Address: Ras Abebe Aregay

Town: Addis Ababa

Country: Ethiopia

P.O. Box: 1770

Post Code: 1000

Telephone: +251 115587165

Email: eragoodsprocurement@gmail.com

Office: 105

Important Dates

• Invitation Date: Apr 23, 2026, 12:00 AM
• Submission Deadline: May 07, 2026, 10:00 AM
• Opening Schedule: May 07, 2026, 10:30 AM
• Clarification Deadline: Apr 30, 2026, 5:00 PM

Eligibility Requirements

Participation Fee: 500

Bid Security: 200000 ETB

Joint Venture: Required

Bid Security Forms (Local): CPO, Bank Guarantee, Bank/Wire Transfer

Bid Security Forms (Foreign): CPO, Bank Guarantee, Bank/Wire Transfer

Qualification Requirements

• Documents proofing bidder financial standingBidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)Reference: -
• NationalityBidder's have nationality in accordance with ITB Sub-Clause 4.2.Reference: ITB 35.2
• conflict of interestBidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3Reference: ITB 35.2
• Form Data on Joint VenturesIn the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1Reference: -
• External Audit Reports Certified reportsBidders must submit External Audit Reports Certified reports for the last three (3) consecutive years. These must be prepared by independent, certified auditors; reports prepared by accounting firms or accountants without certification for Ethiopian bidders are strictly prohibited.Reference: -
• Signed & stamped Copies of Technical Specification Compliance SheetReference: -
  • Bidder must submit: A signed and stamped Technical Specification Compliance Sheet.
  • Evaluation Criteria: The compliance sheet provides a detailed clause-by-clause commentary for every requirement in the technical specification.
  • Each clause is explicitly marked as "compliant," "partially compliant," or "non-compliant."
  • Explanations and justifications are provided for any partial or non-compliance.
  • The sheet is signed by an authorized representative and bears the company's official stamp.
• Original manufacturer technical booklet, data sheet, and/or brochureOriginal manufacturer technical booklet, data sheet, and/or brochureReference: -
  • Bidder must submit Original manufacturer technical booklet, data sheet, and/or brochure which describes the product specification, characteristics, and test results in detail, including all standard and optional equipment with references to recognized international standards.
  • Evaluation Criteria: The submitted documents are original manufacturer's publications (not generic or third-party copies).
  • The documents describe the product's specifications, characteristics, and test results in comprehensive detail.
  • All standard and optional equipment relevant to the bid are included and described.
  • References to recognized international standards (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent) are provided where applicable.
  • The documents precisely match the specific product model(s) being offered.
• Joint Venture Agreement (if applicable)Reference: -
  • Bidder must submit: A legally binding Joint Venture (JV) Agreement document, if the bidder is participating as a JV or consortium.
  • Evaluation Criteria: The document clearly establishes the partnership between the JV members.
  • The agreement is legally binding and properly executed by all parties.
  • It identifies the lead partner and outlines the responsibilities, liabilities, and contributions of each JV member for this specific project.
  • The agreement duration covers the entire project period.
• Submission of Manufacturer Authorization LetterReference: -
  • Submission of Manufacturer Authorization Letter Bidder has to submit Original manufacturer's authorization letter confirming authorization to provide the product, warranty obligations, and after-sales support in accordance with ITB Clause 5.6
  • Bidder must submit: An original authorization letter from the manufacturer.
  • Evaluation Criteria: The letter is from the original manufacturer of the offered product(s).
  • The letter explicitly authorizes the bidder to supply the product(s) for this specific tender.
  • The letter confirms the manufacturer's commitment to honor warranty obligations.
  • The letter confirms the manufacturer's commitment to provide after-sales support (e.g., spare parts, technical assistance).
  • The letter is on official manufacturer letterhead, with original signatures and contact information for verification.
• Onsite Warranty LetterReference: -
  • Bidder must submit: A letter committing to an onsite warranty for the supplied goods, including terms and conditions.
  • Evaluation Criteria: The letter clearly states the commitment to replace defective parts within the specified warranty period.
  • The letter explicitly states that the bidder will cover all costs, including transportation and labor, for warranty rectifications to the worksite in Ethiopia.
  • Details of the onsite warranty, including its duration and scope, are clearly outlined.
  • A clear process for rectifying faults under warranty is described.
  • Any extra warranty period offered is documented with its terms and conditions.
  • The letter is signed by an authorized representative.
• Manufacturer's Quality and Safety Certifications (Authentic CertificatesReference: -
  • Bidder must submit: Authentic and valid quality and safety certifications from accredited international bodies for the offered product.
  • Evaluation Criteria: The certifications are valid and not expired.
  • The certifications are issued by recognized accredited international bodies (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent).
  • The certifications apply specifically to the offered product.
  • Each certificate includes a clear certificate number and the address of the accreditation body for authenticity verification.
• Certificates of satisfactory execution of contractsBidder must submit: Certificates of Proof of Satisfactory Execution for contracts executed in similar assignments within the last three years.Evaluation Criteria: Proof is provided for contracts executed within the last three years.The contracts are demonstrably "similar assignments."Clear proof of satisfactory execution (e.g., completion certificates, client testimonials) is provided for each contract.Reference: -
  • The average budgetary size of the demonstrated contracts is a minimum of ETB 30,000,000. If only one contract is submitted, its value must be at least this minimum.
• Completion of Technical Specification + Technical Offer+ Compliance Sheet FormReference: -
  • Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
• Submission of Descriptive technical literatureReference: -
  • Bidder must submit: Comprehensive descriptive technical literature, such as brochures, data sheets, and catalogs, for the offered products/equipment.
  • Evaluation Criteria: The literature is relevant to and clearly describes the specific product(s) being offered.
  • Sufficient technical details, specifications, and features of the product(s) are provided.
  • The literature is legible and in an acceptable language.
• Certificate of OriginReference: -
  • Bidder must submit: A Certificate of Origin for the goods being offered.
  • Evaluation Criteria: The Certificate of Origin is a formal document certifying the country where the goods were produced or underwent substantial transformation.
  • The certificate is issued by a recognized and authorized body in the country of origin.
  • The products listed on the certificate match those being offered in the bid.
• Origin of the Goods and Related Services offeredReference: -
  • Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
• Article of AssociationReference: -
  • Bidder must submit: A complete copy of the company's Article of Association or equivalent foundational document.
  • Evaluation Criteria: All pages and sections of the Article of Association are present and legible.
  • The document confirms the legal status and registration of the bidding entity.
  • The company name aligns with the bidding entity
• Company's Memorandum of AssociationReference: -
  • Bidder must submit: A complete copy of the company's Memorandum of Association.
  • Evaluation Criteria: All pages and sections of the Memorandum of Association are present and legible.
  • The document confirms the legal existence and foundational details of the bidding entity.
  • The company name aligns with the bidding entity.
• Signed and dated Delivery and Completion Schedule presented as per template in Section 6, Statement of RequirementsBidder must submit: A delivery and completion schedule, signed and dated, utilizing the template provided in Section 6, Statement of Requirements.Evaluation Criteria: The schedule is signed and dated by an authorized representative.The schedule uses the specific template provided in Section 6.The schedule aligns with all timelines and requirements stipulated in the technical specifications.Reference: -
• Anti-Bribery & Corruption Declaration Reference: -
  • Bidder must submit: A signed declaration confirming the bidder's commitment to ethical business practices and compliance with all applicable anti-bribery and corruption laws.
  • Evaluation Criteria: The declaration is explicitly titled "Anti-Bribery/Corruption Declaration."
  • The declaration is signed by an authorized signatory of the bidder.
  • The content unequivocally states the bidder's commitment to ethical conduct and compliance with anti-bribery and corruption laws.
• Bid SecurityReference: -
  • Bidder must submit: The bid security, in hardcopy, to the designated address before the bid submission deadline.
  • Evaluation Criteria: The bid security is submitted in hardcopy to the correct designated address.
  • The bid security is received before the bid submission deadline (failure to meet this is grounds for rejection).
  • The bid security is in the specified form: CPO (Certified Payment Order), Bank Guarantee, or Bid Bond.
  • The bid security is issued in the name of "Ethiopian Roads Administration."
  • The bid security amount matches the value specified in the Bid Data Sheet (BDS).
  • The bid security is unconditional.
  • The bid security uses the form attached in this bidding document.
  • The bid security is valid for the required period as specified in the BDS.
• Pending litigationAll pending litigation shall in total not represent more than percent of the Bidder’s net worth and shall be treated as resolved against the Bidder.Reference: -
• Supply Requirement ManualsBidder must submit: All required supply requirement manuals.Evaluation Criteria: All types of manuals specified in the tender document (e.g., operator's, service, maintenance) are included.The manuals are complete, legible, and pertain directly to the offered equipment.The language of the manuals is acceptable.Reference: -
• Written power of attorney of the signatory of the bid Reference: -
  • Bidder must submit: A written Power of Attorney document.
  • Evaluation Criteria: The Power of Attorney is a legal document granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company.
  • The document is properly executed and appears legally binding.
• Details of After-Sales Service Facility in Ethiopia (or commitment to establish)Bidder must submit: Detailed information about existing after-sales service capabilities in Ethiopia or a concrete plan to establish such facilities, as per point 9 and 14c-e of the tender document.Evaluation Criteria: Evidence of a well-established dealership and after-sales service facility in Ethiopia is provided.Information on the capacity to conduct service and repair activities in workshops and on-site is detailed.Details of current spare parts availability are provided.Locations of branches in regions of Ethiopia are specified.Documentation of past experience in providing after-sales service is submitted.Proof of own workshop with a certified competency license is provided.If commitment to establish, a concrete and credible plan with timelines and resources is presented.Reference: -
• Equipment for the implementation of the contract"The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: Equipment Type and Characteristics and Minimum Number Required "Reference: -
• Spare Parts CatalogueBidder must submit: A soft copy of the spare parts catalogue, including a Recommended Spare Parts List and a Field Kits of Spare Parts List.Evaluation Criteria: A soft copy of the spare parts catalogue is provided.The catalogue includes both a "Recommended Spare Parts List" and a "Field Kits of Spare Parts List."The catalogue and lists are comprehensive for the offered equipment.Reference: -
• Relevant Professional Practice CertificateBidder must submit: Professional Practice Certificates or similar proof for at least two (2) contracts on similar assignments executed within the past three (3) years.Evaluation Criteria: Proof is provided for a minimum of three separate contracts.The contracts are demonstrably "similar assignments" to the current procurement.The execution period for these contracts falls within the last two years from the bid submission date.The certificates or proof clearly indicate the nature of the assignment, successful completion, and the period of execution.Reference: -
• Annual turnoverAnnual turnover for the period specified in Section 3, Evaluation Methodology and Criteria :Average 50,000,000.00 ETB​Reference: ITB 35.5

Procurement Classification

• 71000000: Mining and oil and gas services
• 108000000: Fuel and Lubricant

Source of Fund

• Treasury

Governing Rule

The Federal Republic of Ethiopia

Terms and Conditions

Ethiopian Roads Administration Reserves the right to cancel the bid fully or partially

Tender details

• Deadline: 2026-05-07
• Bid closing time: 10:00
• Bid opening: 2026-05-07 10:30
• Region: Addis Ababa
• Publishing entity: Ethiopian Roads Administration (ERA)
• Buyer address: ወላይታ ሶዶ ከነዳጅ ዲፖ አለፍ ብሎ ጎፋ ማዞሪያ
• Bid bond: 200000 ETB
• Bid document price: 500.00 Birr
• Published: Apr 23, 2026
• Posted at: 2026-04-23T10:39:41.000Z