Ethiopian Roads Administration: Procurement of Vehicle

Please click on this Link in order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/report/tendering/9437d176-be79-4aa3-bf40-d62da64d364b/open

Reference Number: ERA-NCB-G-0149-2018-BID-Open Lot Reference: ERA-0086-2018FY

Procurement Information

• Procurement Type: Bidding
• Procurement Method: Open
• Market Type: National
• Envelope Type: two envelop
• Category: Goods

Procuring Entity

Organization: Ethiopian Roads Administration

Contact Information

Address: Ras Abebe Aregay

Town: Addis Abeba

Country: Ethiopia

P.O. Box: 1770

Post Code: 1000

Telephone: +251 115587165

Email: getanehb6@gmail.com

Office: 105

Important Dates

• Invitation Date: Jun 17, 2026, 12:00 AM
• Submission Deadline: Jul 02, 2026, 10:00 AM
• Opening Schedule: Jul 02, 2026, 10:30 AM
• Clarification Deadline: Jun 24, 2026, 5:00 PM

Eligibility Requirements

Participation Fee: 500

Bid Security: 200000 ETB

Joint Venture: Required

Bid Security Forms (Local): CPO, Bank_Guarantee, Bank/Wire Transfer

Bid Security Forms (Foreign): CPO, Bank_Guarantee, Bank/Wire Transfer

Qualification Requirements

• Bidder NationalityNationality in accordance with ITB Sub-Clause 4.2Reference: -
• Conflict of interestNo conflict of interest as described in ITB Clause 4.3Reference: -
• Form Data on Joint VenturesIn the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1Reference: -
• Spare Parts CatalogueBidder MUST submit a soft copy of the spare parts catalogue, including a Recommended Spare Parts List and Field Kits of Spare Parts List.  Reference: -
• Submission of Descriptive technical literature Reference: -
  • Bidder must submit: Comprehensive descriptive technical literature, such as brochures, data sheets, and catalogs, for the offered products/equipment.
  • Evaluation Criteria: The literature is relevant to and clearly describes the specific product(s) being offered.
  • Sufficient technical details, specifications, and features of the product(s) are provided.
  • The literature is legible and in an acceptable language.
• Joint Venture Agreement (if applicable)Bidder must submit: A legally binding Joint Venture (JV) Agreement document, if the bidder is participating as a JV or consortium.Reference: -
  • Evaluation Criteria: The document clearly establishes the partnership between the JV members.
  • The agreement is legally binding and properly executed by all parties.
  • It identifies the lead partner and outlines the responsibilities, liabilities, and contributions of each JV member for this specific project.
  • The agreement duration covers the entire project period.
• Technical Specifications and Brochures (Original Manufacturer's)Reference: -
  • Bidder must submit: Original manufacturer's technical booklets, data sheets, and/or brochures for the offered product.
  • Evaluation Criteria:The submitted documents are original manufacturer's publications.
  • They describe the product specification, characteristics, and test results in detail.
  • All standard and optional equipment are included.
  • References to recognized international standards are present.
  • The documents accurately describe the product being offered.
• Bid SecurityBidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, using the form attached in this bidding document in the name of Ethiopian Roads Administration. The bid security MUST be an unconditional bid security in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond.  Reference: -
• Written Power of Attorney of the Signatory of the BidReference: -
  • Bidder must submit: A written Power of Attorney document.
  • Evaluation Criteria:The Power of Attorney is a legal document granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company.
  • The document is properly executed and appears legally binding.
• Signed & Stamped Copies of Technical Specification RequirementBidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement.  Reference: -
• Signed and Dated Delivery and Completion ScheduleReference: -
  • Bidder must submit: A delivery and completion schedule, signed and dated, utilizing the template provided in Section 6, Statement of Requirements.
  • Evaluation Criteria:The schedule is signed and dated by an authorized representative.
  • The schedule uses the specific template provided in Section 6.
  • The schedule aligns with all timelines and requirements stipulated in the technical specifications.
• Signed & Stamped Anti-Bribery Pledge Forms Reference: -
  • Bidder must submit: A signed and stamped Anti-Bribery Pledge Form, serving as an Anti-Bribery/Corruption Declaration.
  • Evaluation Criteria:The form is explicitly titled "Anti-Bribery Pledge Form" or "Anti-Bribery/Corruption Declaration."
  • The form is signed by an authorized signatory of the bidder and bears the company stamp.
  • The content unequivocally states the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws.
• Manufacturer's Authorization Letter (Original)Bidders (if not the manufacturer) MUST submit an original Manufacturer's Authorization Letter as stated in point 4 of the tender document. This letter must directly authorize the bidder to supply the specified product, provide warranty, and after-sales service.Reference: -
• Onsite warrantyReference: -
  • Bidder must submit: A letter committing to an onsite warranty for the supplied goods, including terms and conditions.
  • Evaluation Criteria: The letter clearly states the commitment to replace defective parts within the warranty period
  • The letter explicitly states that the bidder will cover all costs, including transportation and labor, for warranty rectifications to the worksite in Ethiopia.
  • Details of the onsite warranty, including its duration and scope (as per Spec I, Point 6), are clearly outlined.
  • A clear process for rectifying faults under warranty is described.
  • Any extra warranty period offered is documented with its terms and conditions.
  • The letter is signed by an authorized representative.
• Certificate of OriginReference: -
  • Bidder must submit: A Certificate of Origin for the goods being offered.
  • Evaluation Criteria: The Certificate of Origin is a formal document certifying the country where the goods were manufactured or underwent significant processing (as per point 14a of the tender document).
  • The certificate is issued by a recognized and authorized body in the country of origin.
  • The products listed on the certificate match those being offered in the bid.
• Certificates of satisfactory execution of contracts Proof of Satisfactory ExecutionReference: -
  • Bidder must submit: Certificates of Proof of Satisfactory Execution for contracts executed in similar assignments within the last five years.
  • Evaluation Criteria: Proof is provided for contracts executed within the last five years.
  • The contracts are demonstrably "similar assignments."
  • Clear proof of satisfactory execution (e.g., completion certificates, client testimonials) is provided for each contract.
  • The average budgetary size of the demonstrated contracts is a minimum of ETB 50,000,000. If only one contract is submitted, its value must be at least this minimum.
• Memorandum AssociationBidder must submit: A complete copy of the company's Memorandum of Association.Evaluation Criteria:All pages and sections of the Memorandum of Association are present and legible.The document confirms the legal existence and foundational details of the bidding entity.The company name aligns with the bidding entity.Reference: -
• Supply Requirement ManualsBidder must submit: All required supply requirement manuals.Evaluation Criteria:All types of manuals specified in the tender document (e.g., operator's, service, maintenance) are included.The manuals are complete, legible, and pertain directly to the offered equipment.The language of the manuals is acceptable.Reference: -
• Details of After-Sales Service Facility in Ethiopia (or commitment to establish) Reference: -
  • Bidder must submit: Detailed information about existing after-sales service capabilities in Ethiopia or a concrete plan to establish such facilities, as per the tender document.
  • Evaluation Criteria:Evidence of a well-established dealership and after-sales service facility in Ethiopia is provided.
  • Information on the capacity to conduct service and repair activities in workshops and on-site is detailed.
  • Details of current spare parts availability are provided.
  • Locations of branches in regions of Ethiopia are specified.
  • Documentation of past experience in providing after-sales service is submitted.
  • Proof of own workshop with a certified competency license is provided.
  • If commitment to establish, a concrete and credible plan with timelines and resources is presented.
• Relevant Professional Practice Certificate Reference: -
  • Bidder must submit: Professional Practice Certificates or similar proof for at least two (2) contracts on similar assignments executed within the past Three (3) years.
  • Evaluation Criteria: Proof is provided for a minimum of two separate contracts.
  • The contracts are demonstrably "similar assignments" to the current procurement.
  • The execution period for these contracts falls within the last three years from the bid submission date.
  • The certificates or proof clearly indicate the nature of the assignment, successful completion, and the period of execution.
• Signed & Stamped Copies of Technical Specification Requirement Reference: -
  • Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement
• Average annual turnoverBidders need to demonstrate an average annual turnover of at least this amount, usually over the last three years, to meet this financial qualification criterion must be an average of 100,000,000 Ethiopian Birr.Reference: -

Procurement Classification

• 103102000: Light vehicle Spare part
• 301101000: Vehicle

Source of Fund

• Treasury

Governing Rule

The Federal Republic of Ethiopia

Terms and Conditions

Ethiopian roads administration reserve's the right to cancel the bid fully or partial

Tender details

• Deadline: 2026-07-02
• Bid closing time: 10:00
• Bid opening: 2026-07-02 10:30
• Region: Addis Ababa
• Publishing entity: Ethiopian Roads Administration (ERA)
• Buyer address: ወላይታ ሶዶ ከነዳጅ ዲፖ አለፍ ብሎ ጎፋ ማዞሪያ
• Bid bond: 200000 ETB
• Bid document price: 500
• Published: Jun 17, 2026
• Posted at: 2026-06-17T14:07:28.000Z