The United Nations Children’s Fund (UNICEF) wishes to announce a Pre-Bid Meeting for LRFP-2026-9206339

No

QUERIES

RESPONSES

1

Bid Submission – Technical & Financial

Proposers can submit bids as below:

Full proposals should be submitted via the secured e-mail: [email protected]

Modality of Submission:

(i) Bids must be split into 2 (two) separate emails as follows: (i) Technical Proposal (TP) - All TP must be submitted in PDF format. TP SHOULD NOT CONTAIN any information relating to prices or fees. All legal, credential and any other document submitted in the TP should be clearly scanned and visible. Email subject line must be titled “LRFP-9206339-Technical

Proposal-Company Name)”.

(ii) Financial Proposal - all information relating to prices or fees must be entered into the attached BoQ and submitted in an e-mail as an attachment in both PDF and Excel Versions. Email subject line must be titled“LRFP-2026- 9206339 -Financial Proposal-

(Company Name).

Bidders need to know that they should send their proposals in good time as UNICEF will not be responsible for offers received after the bid submission deadline.

Important note:

* Financial offers can only be quoted in Ethiopian Birr

* Any bid that is submitted to both technical and financial proposals in a single email will be automatically disqualified.

* Financial proposals submitted as links or through a link will be invalidated.

* Technical proposals can be submitted as a link or through links after requesting and gaining the necessary approval through:

[email protected].

2

Site visits

Although site visits are not a mandatory pre-qualification criterion for this bid, bidders are encouraged to undertake them to obtain a comprehensive understanding of the project. Such visits provide valuable insight into the site location, existing conditions, and scope of work, helping bidders submit informed, realistic, and competitive offers.

Evidence of site visit to be attached with the Technical Proposal:

· Official letter from the school administration/ Woreda Education Bureau/WED/ regarding the site visit conducted by the bidder

· Photos (to be submitted by Bidders)

3

The requirement of a bid bond for this bid

UNICEF does not need a bid bond from the bid participants it's free of any charges.

4

Contractor Grade Requirement

As stipulated in the Terms of Reference (ToR), the scope of work includes the construction of multiple buildings and associated site works. Accordingly, the construction company must possess a valid competency certification of at least GC/BC Grade 4 (GC/BC4), valid for the current year.

5

Clarification regarding Performance Guarantee in the form of Bank

As stipulated in the standard contract templates, the Performance Security must be provided exclusively in the form of an unconditional Bank Guarantee. Upon contract award, the contractor shall furnish a guarantee equivalent to 10% of the total contract value, which must remain valid until Substantial Completion of the project.

6

Is registration to UNGM mandatory for this bid?

UNGM Registration is mandatory not only for UNICEF but for all UN agencies currently and yes, UNGM registration is mandatory for this bid submission with a link - www.ungm.org

7

Essential details to incorporate in your technical proposals.

• Contextualized approach to each site.
• Clear Site safety Strategies
• Environmental management and Mitigation plan
• Provide contacts of project references for due diligence purposes.
• Provision of translations if documents are issued in languages other than English.

8

It is mentioned that all the documents need to be translated if the language is other than English why?

As the working language for UNICEF is English and to provide the same document for the technical evaluation committee members who might be from different backgrounds, it should be standardized with the same UNICEF working language.

9

Is advance payment allowed

UNICEF’s procedure prohibits advance payments to mitigate associated risks. Yet, our payment schedules are lump-sum based, releasing a specific amount upon achieving key deliverable milestones and demonstrating successful performance. This allows contractors to maintain cash flow.

10

BoQ lines in which the columns are narrow and not visibly seen:

Please note that the BoQ is protected; therefore, adjusting the page layout may not be possible. As a result, some larger values may not be fully visible. However, the contractor is only required to enter the unit rates. All calculations, including item totals, summaries, and the grand summary, will be generated automatically, as all sheets are linked to one another.

11

Payment schedule and distribution

Contracts will be awarded to vendors with the best offers having payment schedules that are aligned with agreed payment deliverables. Payments will be done upon satisfactory completion agreed milestones.

12

Variation

The UNICEF Construction Contract operates on a lumpsum basis. Bidders should note that cost revision will not be entertained unless otherwise instructed by UNICEF and approved prior to work execution.

13

Sharing of standard contract which are attached as Annex A & B to bid document; also downloadable through the links:

https://www.unicef.org/supply/media/12191/file/Standard-contract-construction-works-A.pdf

https://www.unicef.org/supply/media/12196/file/Standard-contract-construction-works-B.pdf

The Standard Contract for Construction Works A and B is attached to these minutes to urge you to thoroughly review the various articles, particularly the critical elements such as fixed price lump sum,

performance bond, force majeure, anti- corruption, ethical standards, etc