Adama Science and Technology University:- Procurement of Building Renovation and Maintenance Work

Nov 12, 2026, 2:00 PMPlease click on this Link in order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/report/tendering/52b40569-51fa-4504-b41f-52a7c810a65e/open

Reference Number: ASTU-NCB-W-0003-2019-BID-Open

Procurement Information

• Procurement Type: Bidding
• Procurement Method: Open
• Market Type: National
• Envelope Type: two envelop
• Category: Works

Procuring Entity

Organization: Adama Science and Technology University

Contact Information

Address: Adama

Town: Adama

Country: Ethiopia

P.O. Box: 1888

Post Code: -

Telephone: +251 222110090

Email: [email protected]

Office: 106

Important Dates

• Invitation Date: Oct 22, 2026, 9:00 PM
• Submission Deadline: Nov 12, 2026, 2:00 PM
• Opening Schedule: Nov 12, 2026, 3:00 PM
• Clarification Deadline: Nov 01, 2026, 5:00 PM

Eligibility Requirements

Participation Fee: 500

Bid Security: 150000 ETB

Joint Venture: Required

Bid Security Forms (Local): Bank_Guarantee, CPO

Bid Security Forms (SME): Letter_from_Small_and_Micro_Enterprise, Bank_Guarantee, CPO

Qualification Requirements

• Annual TurnoverThe Peak annual turnover calculated as total certified construction work payments received for contracts in progress or completed within the past Five years.Reference: ITB37.5(d)
• Bidder Certification of Compliance FormBidder has failed to provide in the Bidder Certification of Compliance Form information about contracts similar to the proposed Works in the number, value, and period Reference: ITB 37.4(c)
• General experienceGeneral experience in Construction Sector as Contractor, Subcontractor and Joint Venture Minimum ----- years' experience, Reference: ITB 37.4
• General experienceGeneral experience in Construction work in the role of a Contractor, partner in a joint venture, or subcontractor at least for a period of 02 (Two) years for BC5 & nil for GC6;Reference: ITB 37.4
• Historical Financial PerformanceSubmission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the past [insert number of years] years to demonstrate the current soundness of the Bidder's financial position and its prospective long-term profitability.Reference: ITB 37.5 (b)
• Financial ResourcesThe Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the cash-flow requirement.Reference: ITB 37.5 (a)
• Pending litigation All pending litigation shall in total not represent more than ,,,, [insert required percent] percent of the Bidder’s net worth and shall be treated as resolved against the Bidder.Reference: ITB 37.4(e)
• History of non-performing contractsNon-performance of a contract did not occur within the last [insert required number of years] years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhaustedReference: ITB 37.4(d)
• major relevant contracts successfully completedBidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed Reference: ITB 37.4 (a)
• professional practice certificateEach Bidder should submit professional practice certificate issued by relevant Ministry of Construction as Contractor of category GC Grade 6 or RC grade 5 with the license valid for the year 2018EC and the appropriate documentary evidences demonstrating the Bidder’s compliance.    Reference: ITB 4
• personnel for the key positionsBidder must demonstrate that it will have the personnel for the key positions that meet the following requirements: as shown in table-2 below  for manpower requirement Bidder Certification of Compliance & Technical Proposal Form with attachments as requested under as shown in table-2 below for manpower requirementReference: ITB 37.3 (c)
• Annual TurnoverThe Peak annual turnover calculated as total certified construction work payments received for contracts in progress or completed within the past Five years.Reference: ITB37.5(d)
• Financial ResourcesThe Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the cash-flow requirement.Reference: ITB 37.5 (a)
• Bidder Certification of Compliance Form Bidder has failed to provide in the Bidder Certification of Compliance Form information about contracts similar to the proposed Works in the number, value, and period Reference: ITB 37.4(c)
• major relevant contracts successfully completedBidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed Reference: ITB 37.4 (a)
• professional practice certificateEach Bidder should submit professional practice certificate issued by relevant Ministry of Construction as Contractor of category GC Grade 6 or RC grade 5 with the license valid for the year 2018EC and the appropriate documentary evidences demonstrating the Bidder’s compliance.    Reference: ITB 4
• Goverment Owned EntityCompliance with conditions of ITB Clause 4.4. Reference: ITB 4.4
• Pending litigationAll pending litigations shall in total not represent more than 20 (Twenty) percent of the Bidder’s net worth and shall be treated as resolved against the Bidder. Reference: ITB 37.4(e)
• History of non-performing contractsNon-performance of a contract has not occurred by the Bidder within the last five years (starting from 2022) prior to the Deadline for this Bid Submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the Bidder have been exhausted. In addition to the submitted information, the Employer reserves the right to obtain any records of non-performance of the Bidders from official records in Ethiopian Higher Educational Institutions and/or elsewhere in the country in the last five years. Besides, the Employer may use this information in the assessment of the Bidder’s qualifications and may reject the Bidder’s Proposal and may select the 2nd ranking Bidder for contract awardReference: ITB 37.4(d)
• Site Visit and Submission of Certificate with written explanationThe Bidder should conduct in-person visit to the project site /the building under consideration/ and carefully look at and study the status of the building to be maintained and renovated the pertinent facilities existing within the work sites, utility lines to be removed and/or to be shifted/removed, nearby infrastructures requiring due care during execution of the project under consideration, etc to have overall pictures and better understanding of the project works and precautions to be taken during constructions. The visit shall be made by appropriate professional(s) formally assigned for this purpose. After completing a site visit, the Bidder will be provided with Site Visit Certificate from the University/ASTU, proving that the Bidder has conducted site visit and understood the site, site conditions and the works.Site visit shall be made during the time mentioned under Section-2 “Bid Data Sheet”. Failure to visit site and/or to submit certificate of site visit with site visit written report leads to rejection of Bidder’s Proposal.  Reference: ITB 3
• Historical Financial PerformanceSubmission of balance sheets audited by a Certified Accountant/Auditor and other relevant financial statements as required in the BDS clause 17, for the last 05 (Five) consecutive years (2013-2017EFY) to demonstrate the current soundness of the Bidder’s financial position and its prospective long-term profitability. Notwithstanding the above mentioned criterion, local Contractors with fewer than five years of operation may submit a financial report accompanied by a valid trade registration certificate/business license and professional competency certificate to be considered for evaluation. Bidders must attach, along with the financial documents, legal documents of the Accountant/the Auditor and also a letter of confirmation or tax declaration from Ministry of Revenue or concerned Authority for each period submitted.The Employer may verify and cross check the Audited Financial Statement and other documents with records maintained by MoR or other relevant Tax AuthoritiesReference: ITB 37.5 (b)
• Annual Construction TurnoverApplicant’s Peak Annual Turnover from Construction income only in last five year (2013-2017EFY) should be minimum of 18 (Eighteen) Million ETB for single entity Bidder;For Joint Venture Bidder, the average peak annual Turnover from Construction Income only in the last five year (2013-2017EFY) should be minimum of 22.5 million (Twenty Two Million and Five Hundred) ETB in total. Bidder Certification of Compliance with attachments of, audited financial report(s) by external Auditor, payment certificates from construction, and other evidences shall be submitted by the Bidder. The Bidder should also submit annual turnover authentication and certification letter from MoR and/or the mandated Authority. Failure to submit the authentication and certification letter may lead to rejection.   Reference: ITB 4

valid tax clearance certificate

Having been submitted tax clearance certificate which states that the Bidder is eligible to participate in any public tender, from Tax Authority, at least until the deadline for submission of the Bid in accordance with ITB clause 4.5. In addition Bidders are expected to attach copy of valid and recent Tax ERCA declaration and tax payment receipt from Ministry of Revenue or from its Representative.

Reference: 37.2(h)

valid business license

In a case of Ethiopian Bidders only registered bidders Valid trade license or business registered by relevant Ministry as Contractor of category GC 6 or BC5 with their trade license valid for the year 2018EC and the appropriate documentary evidences demonstrating the Bidder’s compliance in accordance with ITB clause 4.5    

Reference: ITB 37.2

. Number of staffs

At least Five staff currently working  for the Bidder company

Reference: ITB 37.3(a)

Business organization Registration certificate

Bidder has to submit business organization registration certificate in accordance with ITB Clause 4.5(c).

Reference: ITB 37.2(f)

conflict of interest

Bidder is found to have a conflict of interest as described in ITB Clause 6;

Reference: ITB 36.2(b)

Nationality

Bidder does have nationality in accordance with ITB Clause 4.2.

Reference: ITB 37.2(a)

Debarment

 Bidder has not been debarred by a decision of the Public Procurement and Property Administration Authority from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.3;

Reference: ITB 37.2(e)

VAT registration certificate

 Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in accordance with ITB Clause 4. 5(b)(ii).;

Reference: ITB 37.2(g)

JV agreement

 In the case of a bid submitted by a Partnership, Consortium or a joint venture (JV), the Bidder has to submit the Form Data on Partnership, Consortium or Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form Partnership, Consortium or Joint Venture, including a draft agreement, in accordance with ITB Clause 4.1.

Reference: ITB 37.2 (i)

Beneficial Ownership Disclosure Form

In case of Partnerships, Consortium or Joint Ventures, the bidder submit a separate Beneficial Ownership Disclosure Form for each member; disclose at least one of the following: -

1)    Directly or indirectly holding 10% or more of the shares.

2)    Directly or indirectly holding 10% or more of the Voting Rights or

3)    Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or

4)    Whether a person directly or indirectly exercises significant influence or control over the Company (tendered)

Reference: ITB 37.2(k)

valid tax clearance certificate

Having been submitted tax clearance certificate which states that the Bidder is eligible to participate in any public tender, from Tax Authority, at least until the deadline for submission of the Bid in accordance with ITB clause 4.5. In addition Bidders are expected to attach copy of valid and recent Tax ERCA declaration and tax payment receipt from Ministry of Revenue or from its Representative.

Reference: 37.2(h)

valid business license

In a case of Ethiopian Bidders only registered bidders Valid trade license or business registered by relevant Ministry as Contractor of category GC 6 or BC5 with their trade license valid for the year 2018EC and the appropriate documentary evidences demonstrating the Bidder’s compliance in accordance with ITB clause 4.5    

Reference: ITB 37.2

Debarment

 Bidder has not been debarred by a decision of the Public Procurement and Property Administration Authority from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.3;

Reference: ITB 37.2(e)

CVs of the Professional staffs

Bidder has failed to provide CVs of the Professional staff signed by the staff themselves or by the authorized representative of the Professional Staff.

Reference: ITB 37.3

Beneficial Ownership Disclosure Form

In case of Partnerships, Consortium or Joint Ventures, the bidder submit a separate Beneficial Ownership Disclosure Form for each member; disclose at least one of the following: -

1)    Directly or indirectly holding 10% or more of the shares.

2)    Directly or indirectly holding 10% or more of the Voting Rights or

3)    Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or

4)    Whether a person directly or indirectly exercises significant influence or control over the Company (tendered)

Reference: ITB 37.2(k)

Number of staffs

At least Five staff currently working  for the Bidder company

Reference: ITB 37.3(a)

Specific Experiance

Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3 with a budget of at least,,, that of this contract.

Reference: ITB 37.4(b)

Business organization Registration certificate

Bidder has to submit business organization registration certificate in accordance with ITB Clause 4.5(c).

Reference: ITB 37.2(f)

conflict of interest

Bidder is found to have a conflict of interest as described in ITB Clause 6;

Reference: ITB 36.2(b)

Nationality

Bidder does have nationality in accordance with ITB Clause 4.2.

Reference: ITB 37.2(a)

VAT registration certificate

 Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in accordance with ITB Clause 4. 5(b)(ii).;

Reference: ITB 37.2(g)

JV agreement

 In the case of a bid submitted by a Partnership, Consortium or a joint venture (JV), the Bidder has to submit the Form Data on Partnership, Consortium or Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form Partnership, Consortium or Joint Venture, including a draft agreement, in accordance with ITB Clause 4.1.

Reference: ITB 37.2 (i)

Procurement Classification

• 72000000: Building and Facility Construction and Maintenance Services

Source of Fund

• Treasury

Governing Rule

The Federal Republic of Ethiopia

Terms and Conditions

The institution has the right to cancel NCB partially or fully. The bidder must submit the bid security physically before the bid opening date.

Bidding Logistics

Site Visit: Allowed

Tender details

• Deadline: 2026-11-12
• Bid closing time: 14:00
• Bid opening: 2026-11-12 15:00
• Region: Oromia
• Publishing entity: Adama Science and Technology University
• Bid bond: 150000 ETB
• Bid document price: 500.00 Birr
• Published on: Government (Oct 24, 2026)
• Posted at: 2026-10-24T06:26:20.000Z
• Buyer website: https://www astu.edu.et
• Source: Qelal Tenders