Ministry of Defense: LOT—2 Procurement of various Janitorial service (GSC-2019)

Please click on this Link in order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/report/tendering/831562d0-2cbe-4953-92e4-2d257c707cd1/open

Reference Number: MOD-NCB-NC-0079-2019-BID-Open Lot Reference: MOD/GSC/S/002/2019

Procurement Information

• Procurement Type: Bidding
• Procurement Method: Open
• Market Type: National
• Envelope Type: two envelop
• Category: NonConsultancyServices

Procuring Entity

Organization: Ministry of Defense

Contact Information

Address: torhailoch

Town: AA

Country: Ethiopia

P.O. Box: 1000

Post Code: 1000

Telephone: +251 113172009

Email: [email protected]

Office: 1

Important Dates

• Invitation Date: Aug 18, 2026, 12:00 AM
• Submission Deadline: Aug 31, 2026, 10:00 AM
• Opening Schedule: Aug 31, 2026, 10:30 AM
• Clarification Deadline: Aug 23, 2026, 5:00 PM

Eligibility Requirements

Participation Fee: 500

Bid Security: 1200000 ETB

Joint Venture: Required

Bid Security Forms (Local): CPO, Bank_Guarantee

Qualification Requirements

• Conflict of interestBidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3Reference: 33.2(b)
• Valid tax clearance certificateBidder has to submit a valid tax clearance certificate issued by the tax authority, in accordance with ITB Clause 4.6(b)(iii);Reference: 33.2(f)
• Annual Turover When the annual turnover submitted by the bidder is less than average annual turnover specified in Section 3, Evaluation Methodology Reference: 33.6(c)
• Relevant professional certificatesBidder has to submit relevant professional practice certificates if required in BDS Clause 4.6(b)(iv)Reference: 33.1(a)
• Bid Submission Sheet FormBidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Services offeredReference: 33.4(a)
• VAT registration certificateBidder has to submit VAT registration certificate issued by the tax authority in accordance with ITB Clause 4. 6(b)(ii)Reference: 33.2(e)
• Valid business licenseBidder has to submit valid business license indicating the stream of business in which the bidder is engaged, in accordance with ITB Clause 4.6(b)(i);Reference: 33.2(c)
• Audit ReportBidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and CriteriaReference: 33.5(a)

Certificates of satisfactory execution of contracts

 Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3;

Reference: 33.4(c)

Nationality

  Bidder does have nationality in accordance with ITB Sub-Clause 4.2;

Reference: 33.2(a)

Bidder Certification of Compliance Form

Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS;

Reference: 33.4(b)

Relevant professional certificates

  Bidder has to submit relevant professional practice certificates if required in BDS Clause 4.6(b)(iv);

Reference: 33.1(a)

Bidder Certification of Compliance Form the Team Skill Matrix

  Bidder has to provide in the Bidder Certification of Compliance Form the Team Skill Matrix identifying the skills that are relevant to the role in the contract team and are required for successful execution of the contract;

Reference: 33.3(c)

Schedule of Requirements

Bidder has to complete its Schedule of Requirements + Technical Offer+ Compliance Sheet Form in accordance with Terms of Reference presented as per template in Section 6, Schedule of Requirements

Reference: 33.4(d)

Annual turnover

When the annual turnover submitted by the bidder is less than average annual turnover specified in Section 3, Evaluation Methodology 

Reference: 33.5(b)

Bidder Certification of Compliance Form

  Bidder has to provide in the Bidder Certification of Compliance Form personnel statistics for the period specified in the BDS Clause 14.1 in order to proof its professional capacity; 

Reference: 33.3(b)

CVs of the Professional staff

Bidder has to provide CVs of the Professional staff signed by the staff themselves or by the authorized representative of the Professional Staff.

Reference: 33.3(e)

major relevant contracts successfully completed

 Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS;

Reference: 33.4(c)

Technical Offer

 Bidder has to complete its Schedule of Requirements + Technical Offer+ Compliance Sheet Form in accordance with Terms of Reference presented as per template in Section 6, Schedule of Requirements

Reference: 33.4(d)

Financial standing

Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b);

Reference: 33.5(b)

Procurement Classification

• 200000000: Consultancy and service

Source of Fund

• Treasury

Governing Rule

The Federal Republic of Ethiopia

Terms and Conditions

Mandatories Technical evaluation Criteria of General Cleaning and Janitorial Services for LOT—2 Procurement of various Janitory service (GSC-2019) (pass or fail) MOD-NCB-NC-0079-2019-BID-Open 1) Bidders shall be Registered Companies with a valid trading license 2) Minimum 1 years’ Experience in provision of cleaning services preferably with projects comparable in size and magnitude of the MoND HQ’s current requirement. 3) Proof of Firm’s financial capacity for the last three years.(To be enclosed with the technical proposal) 4) Contractors are hereby notified that there will be a formal Site Visit at the scheduled time where he/she will be escorted by the Procurement Section’s staff to the building. It is mandatory that each Contractor is represented. 5) Presentation for Methodology of the Firm a. Approach to the services b. Quality control program c. Safety program d. Proposed number of staff to be deployed e. Provide of equipment’s, chemicals and janitor products with sample(each). 6) Qualifications and competencies of key technical staff (CVs and copies of diplomas) a. Manager b. supervisors 7) List and provide of equipment’s, chemicals and janitor products with sample 8) The bidder should provide Financial standing, Audit report for the past 1 years >or = 20,000,000.00. 9) understand and fully address technical solution for all requirement 10) one (1) projects similar to our scope and complexity 11) Any bidder is confirmed to be the winner and is obliged to deliver the items he won in full on the contract date from the date of signing the contract for 1 year. 12) If the office finds a better method/option, it reserves the right to cancel the tender in whole or in part. 13) The company that has won the tender must not adjust (change) the price and specification in any way during the execution of the contract. 14) The bidder should provide Attached all detailed document. 15) understand and fully address technical solution for all requirement 16) Bidders Able to present a PowerPoint presentation about the general cleaning service and the chemicals and machinery used, as well as the general organization of the staff. 17) . The original CPO must be submitted before the bid is opened

Bidding Logistics

Site Visit: Allowed

Tender details

• Deadline: 2026-08-31
• Bid closing time: 10:00
• Bid opening: 2026-08-31 10:30
• Region: Addis Ababa
• Publishing entity: Ministry of Defense
• Buyer address: መከላከያ ት/ስልጠና ዋ/መ/ግዥ ቡድን ጃል ሜዳ ታቦት ማደሪያ ፊት ለፊት
• Bid bond: 1200000 ETB
• Bid document price: 500 ETB
• Published on: Government (Aug 19, 2026)
• Posted at: 2026-08-19T06:10:37.000Z