Ethiopian Roads Administration :Tender T-04-Procurement of Asphalt AC-60/70-Re-bid

Please click on this Link in order to Bid on the Electronic Government Procurement website

https://production.egp.gov.et/egp/bids/report/tendering/e2073397-9981-4832-90e6-45be95ec89d7/open

Reference Number: ERA-NCB-G-0030-2019-BID-Open-Re-bid Lot Reference: ERA - 004- 2019FY

Procurement Information

• Procurement Type: Bidding
• Procurement Method: Open
• Market Type: National
• Envelope Type: two envelop
• Category: Goods

Procuring Entity

Organization: Ethiopian Roads Administration

Contact Information

Address: Ras Abebe Aregay

Town: Addis Ababa

Country: Ethiopia

P.O. Box: 1000

Post Code: 1000

Telephone: +251 115587165

Email: [email protected]

Office: 102

Important Dates

• Invitation Date: Oct 29, 2026, 9:00 PM
• Submission Deadline: Nov 09, 2026, 10:00 AM
• Opening Schedule: Nov 09, 2026, 11:00 AM
• Clarification Deadline: Nov 03, 2026, 2:00 PM

Eligibility Requirements

Participation Fee: 300

Bid Security: 200000 ETB

Joint Venture: Required

Bid Security Forms (Local): Bank_Guarantee, CPO

Bid Security Forms (Foreign): Bank_Guarantee, CPO

Qualification Requirements

• Warranty Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23; Reference: ITB 35.4
• External Audit Reports External Audit Reports (for the last 3 Years) certified by an independent auditor. Note: Financial statements prepared by accounting firms or accountants will not be accepted.  Reference: ITB 15.2 & 35.5
• MANUFACTURE  The asphalt cement shall be prepared by the refining of crude petroleum by suitable methods.·        It shall not show separation or curdling prior to use,·        Shall not foam when heated to the application temperature;·        The asphalt shall be homogeneous throughout the packing   Reference: MANUFACTURE
• Certificates of satisfactory execution of contracts  Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3; Reference: ITB 35.4
• Disclose bidder information If the bidder participating in a Public procurement whether individually or as part of a partnership, consortium, or joint venture disclose at least one of the following,(a)   Directly or indirectly holding 10% or more of the shares.(b)  Directly or indirectly holding 10% or more of the Voting Rights or(c)   Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or(d)Whether a person directly or indirectly exercises significant influence or control over the Company (tendered) Reference: ITB 35.2
• VAT registration certificate Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.6(b)(ii) Reference: ITB 35.2
• Written Power of Attorney A legal document granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company.  Reference: ITB 24.2 & 23.2(B)(a)
• Memorandum and Articles of Association The officially authenticated Memorandum and Articles of Association (የመመስረቻ ጽሑፍ እና መተዳደሪያ ደንብ) detailing the company's formation, ownership structure, and operational guidelines.  Reference: ITB 23.2
• Signed Delivery and Completion Schedule Commitment to the strict timelines specified First 5,000 drums in 15 days, remaining KG in 60 days. Reference: ITB 23.2(C)
• PROPERTIES SAMPLING AND TESTING (Fundamental) The entire required asphalt grade designated shall conform to the specification requirements shown in the table and the final confirmation tests will be carried out in locally available certified laboratory in Addis Ababa after delivery.   Reference: PROPERTIES SAMPLING AND TESTING (Fundamental)
• Delivery and Completion Schedule Bidder has failed to submit dated Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements Reference: ITB 35.4
• Anti-Bribery/Corruption Declaration A signed declaration confirming the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws.  Reference: ITB 3.4
• Bid Submission Sheet The standard signed and stamped Bid Submission Sheet declaring adherence to all terms of the bidding document.  Reference: ITB 23.2(A)
• valid business license Bidder has to submit valid business license indicating the stream of business in which the bidder is engaged in accordance with ITB Clause 4.6(b)(i); Reference: ITB 35.2
• Nationality Bidder's have nationality in accordance with ITB Sub-Clause 4.2. Reference: ITB 35.2
• Technical Specification + Technical Offer+ Compliance Sheet  Reference: ITB 35.4
  • Bidder has failed to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements .
  • The Public Body reserves the right to undertake physical checking of current Bidder's technical qualifications and competence (stock).
• MANUFACTURE The asphalt shall show no separation or curdling prior to use.It shall not foam when heated to the application temperature.It shall be homogeneous throughout the packing.  Reference: MANUFACTURE
• Agency Agreement Official agency agreement between the manufacturer and the bidder.  Reference: ITB 23.2
• Manufacturer Authorization Letter Original letter authorizing the bidder to supply the specified asphalts and provide warranty support. (For Local Agents, this must include formal facilitation delegation.)ITB 5.6 & 23.2(C) Reference: ITB 5.6 & 23.2(C),ITB 35.4
• Bidder Certification of Compliance The standard signed and stamped form proving financial standing, experience, and legal representation.  Reference: ITB 23.2(B)
• Litigation History & Non-Performance Declaration A signed statement confirming no history of contract non-performance, court cases, or project terminations.  Reference: ITB 4.4 & 23.2
• origin of the Goods and Related Services Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered Reference: ITB 35.4
• Signed & Stamped Technical Compliance Sheet Clause-by-clause commentary confirming full compliance with ALL technical specification requirements (including properties: showing no separation, no foam when heated, and homogeneous).  Reference: ITB 23.2(C)
• Information about major relevant contracts successfully completed Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS Reference: ITB 35.4
• Proof of Satisfactory Execution (Specific Experience) Certificates of Satisfactory Execution for at least One (1) completed contract for the supply of Asphalt bitumen with a minimum average budgetary size of ETB 100,000,000 within the last three (3) years.  Reference: ITB 16.3 & 23.2(B)
• financial statements certified by an independent auditor  Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified. Reference: ITB 35.5
• Certification Letter of Test Result (COA) Most recent 3rd party test result attached, certifying compliance with AASHTO M20-70 / ASTM standards. Certificate must indicate test date (must be after floating of this tender). Bidder must commit to accept local testing in Addis Ababa after delivery (per Fundamental Spec 3 & 4).  Reference: ITB 17
• Beneficial Ownership Disclosure Form A fully completed form disclosing the identities of all beneficial owners (individuals holding 10% or more shares/voting rights) per ITB 4.9 & Section 4.ITB 4.9 & 35.2(j) Reference: ITB 4.9 & 35.2(j)
• Manufacturer's Quality and Safety Certifications Evidence of valid certifications (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent) for the offered product. Authenticity is emphasized, requiring certificate numbers and accreditation body addresses.  Reference: ITB 17
• Joint Venture Agreement & Data Form The legally binding agreement AND the standard "Form - Data on Joint Venture/Consortium" from Section 4 (Only if participating in a JV).  Reference: ITB 4.1 & 19.1
• Onsite Warranty Letter Letter guaranteeing to replace defective parts free of charge (including transport and labor up to ERA warehouse) within twelve (12) months. Must warrant that asphalt is non-recycled, unused, and not more than 6 months old from manufacture date when shipped (per Fundamental Spec Clause 6).  Reference: GCC 23 & ITB 23.2(C)
• Certificate of Origin Documentary evidence certifying the country of origin of the goods being offered.  Reference: ITB 5.5
• SCOPE  It is the intent of these specifications, whether or not specifically mentioned here in, to describe:·        Penetration graded asphalt cement 60-70·        To be used in the high way pavement and treatment of road surfaces.  Reference: SCOPE
• Debarment Bidder has not been debarred by a decision of the Public Procurement and Property Authority from participating in public procurements for breach of its obligation  Reference: ITB 35.2
• Margin of Preference Evidence (Optional) If claiming local preference, a Value Added Certificate certified by an external auditor, or valid MSE/Women/Disability association support letters.  Reference: ITB 33 & 35
• Stock Availability Demonstration Written commitment proving that the bidder is expected to show Five Thousand (5,000) drums initially as readily available in the Bidder’s stock within 3 days after the technical bid opening date. Reference: ITB 16.7
• supplier list Bidder has to register itself in the electronic government procurement system as suppliers list (mandatory for all bidders ) in accordance with ITB Clause 4.7 Reference: ITB 35.2
• Period of Validity of Bids The Bid and the prices quoted by the Bidder shall remain valid and open for acceptance for a period of 60 calendar days from the Bid Submission Deadline.  Reference: Period of Validity of Bids
• Bid Security (200,000 ETB) A Bid Security in the amount of 200,000 ETB submitted in the form of an unconditional Bank Guarantee or a CPO. Original hardcopy must be submitted before the deadline. Reference: ITB 21.1 & 22.1
• Packing Compliance Certification Written guarantee confirming compliance with Fundamental Spec 5: Clean, rust-free steel drums, minimum 0.7 mm thickness, Net Weight 180kg to 220kg. Drums must be marked with description/grade, gross/net weight, manufacturer name, purchaser address, contract no, lot/batch no, and date of packing.  Reference: GCC 51 & ITB 17
• Descriptive Technical Literature Literature describing the product specification, characteristics, and test results in detail, including references to recognized international standards.  Reference: ITB 17 & 23.2(C)
• SPECIFICATION WAIVER The right is reserved by the Ethiopian Roads Administration to waive compliance on any of these specifications and make awards based upon its best interests.   Reference: SPECIFICATION WAIVER
• Annual turnover The minimum average annual turnover required from the Bidder is ETB 200,000,000 (Two Hundred Million Birr), calculated as total certified payments received for contracts in progress or completed over the last three (3) years. Reference: ITB 35.5
• conflict of interest Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3  Reference: ITB 35.2
• valid tax clearance certificate Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.6(b)(iii);  Reference: ITB 35.2

Procurement Classification

• 15000000: Fuels and Fuel Additives and Lubricants and Anti corrosive Materials
• 108000000: Fuel and Lubricant

Source of Fund

• Treasury

Governing Rule

The Federal Republic of Ethiopia

Terms and Conditions

Welcome! We appreciate your interest in partnering with the Ethiopian Roads Administration (ERA). Before you submit your bid, please carefully read the following general conditions. By submitting your bid, you agree to these terms. 1. Our Right to Accept, Reject, or Cancel We want to be completely transparent: ERA reserves the right to cancel this tender at any time. • We may accept or reject any bid, cancel specific items, or annul the entire bidding process before a contract is awarded. • If we decide to cancel the tender, we will not be financially or legally responsible for any costs or losses you may have incurred. We also reserve the right to waive minor deviations in the specifications if doing so benefits the project. 2. Your Bidding Costs Preparing a strong bid takes time and resources. Please note that you (the Bidder) are entirely responsible for all costs associated with preparing and submitting your bid, including site visits, warehouse preparation, and document deliveries. ERA will not reimburse these costs, regardless of the tender's outcome. 3. Submitting via the e-GP System This is a modern, electronic tender. • All technical and financial offers must be uploaded strictly through the Ethiopian Electronic Government Procurement (e-GP) System. • Even though this is an online bid, you MUST physically deliver the original hardcopy of your Bid Security (CPO or Bank Guarantee) to the ERA Procurement Office before the bid submission deadline. If we do not receive the physical original on time, your bid will be automatically rejected by the system. 4. Integrity and Fair Play We take ethics very seriously. We expect all bidders to observe the highest standards of integrity. Any attempt to bribe, coerce, or unfairly influence the Evaluation Committee or ERA staff will result in immediate disqualification and a report to the FPPA for potential blacklisting. 5. Keeping You Updated If you have questions, please ask them through the e-GP system before the clarification deadline. We may also post updates or amendments to the bidding document. It is your responsibility to frequently check the e-GP system for any addendums before you submit your final offer. 6. The 5,000 Drums Readiness Check As part of our commitment to timely project delivery, we require the initial 5,000 drums of asphalt to be ready immediately. By submitting this bid, you agree to let our technical team visit your warehouse to physically inspect and verify that these 5,000 drums are actually in stock. This visit will happen within a 3-day window after the bid opening. 7. Contract Award Notification If your bid is successful, we will send you an official Letter of Acceptance via the e-GP system. Until the final, formal contract is signed, this notification will serve as a binding agreement between us. 8. Governing Law This bidding process, its evaluation, and the resulting contract are fully governed by the laws of the Federal Democratic Republic of Ethiopia. By clicking "Register" on the e-GP system, you confirm that you have read, understood, and happily agreed to abide by all the instructions, specifications, delivery schedules, and terms outlined in this Bidding Document.

Tender details

• Deadline: 2026-11-09
• Bid closing time: 10:00
• Bid opening: 2026-11-09 11:00
• Region: Addis Ababa
• Publishing entity: Ethiopian Roads Administration (ERA)
• Buyer's registered address: ወላይታ ሶዶ ከነዳጅ ዲፖ አለፍ ብሎ ጎፋ ማዞሪያ
• Bid bond: 200000 ETB
• Bid document price: 300
• Published on: Government (Oct 31, 2026)
• Posted at: 2026-10-31T06:29:27.000Z
• Source: Qelal Tenders