Injibara University: Procurement of Electronics Equipment

When the annual turnover submitted by the bidder is not less than the average annual turnover specified in the bid document.

Bidders must have a minimum of 300,000,000 ETB sum total turnover records of the last three years and provide Audited financial statement.

 Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified.

Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)

Bidder has not been debarred by a decision of the Public Procurement and Property Authority from participating in public procurements for breach of its obligation 

Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.6(b)(iii);

Bidder has to submit valid business license indicating the stream of business in which the bidder is engaged in accordance with ITB Clause 4.6(b)(i);

Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.6(b)(ii)

Bidder has to register itself in the electronic government procurement system as suppliers list (mandatory for all bidders ) in accordance with ITB Clause 4.7

Bidder's have nationality in accordance with ITB Sub-Clause 4.2.

Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3

For procurements of goods and services subject to excise tax, to submit a valid excise tax registration certificate;

If the bidder participating in a Public procurement whether individually or as part of a partnership, consortium, or joint venture disclose at least one of the following,

(a)   Directly or indirectly holding 10% or more of the shares.

(b)  Directly or indirectly holding 10% or more of the Voting Rights or

(c)   Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or

(d)Whether a person directly or indirectly exercises significant influence or control over the Company (tendered)

Bidder has to submit relevant professional practice certificates, if required in BDS Clause 4.6(b)(iv);

Bidders should Attach performance certificate of successful completion of 2 testimonials in smart class room, video conference or network infrastructure and related experience. 

Bidder has failed to provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 14.1;

Minimum of 1 Project manager: Highly skilled and certified in project management (PMP Certificate or equivalent certificates) and successfully managed two  network infrastructure implementations.

•          Minimum of 1 Technical manager with 1 professional level certified Engineer in smart class room or network infrastructure system. Experienced in ICT infrastructure implementation and must also have minimum of 3 different types of high-level ICT certifications.

•          Minimum of 3 technical engineers’ employees who will be participated in this project should be with profession in smart collaboration system or network infrastructure implementation and/or related to the jobs.

Minimum of 5 technical engineers/experts / Technical Staffs 

NB:

        CV, educational certificates and work experience of technical engineers must be attached.

        Attach relevant certificates of the project manager, Technical manager and technical experts (CV and professional certifications) the ICT evaluation team will verify the attachment CV, Credentials and

Certifications.

Team structure and responsibility matrix should be clearly stated.

Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6.

The Bidder must attach Manufacturer Authorization Letter from OEM for the items with MAF requirement stated in the BOQ and technical specification section failing to do so will result for automatic rejection.

Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered

Note: Bidders should deliver all professional services related to the scope of work including the supply, design, implementation, configuration, integration, commissioning, testing, documentation and handover of all in scope tasks including civil work and related services.

Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23;

Post deployment executions:

• 3-years warranty (replace and repair) after material delivery

3-years technical support after acceptance

Bidder has failed to submit dated Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements

The maximum delivery time is 180 days (6 month) after first advance payment.

Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS

 Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3;

Bidder has failed to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements.

No

Criteria

Mandatory

Remark

1

All bidders should fill their offer against the given mandatory (M) specification only and all spec are considered mandatory points to be complied. If a column in the compliance is not filled or filled with inappropriate data, it results in automatic rejection all spec are mandatory criteria.

Mandatory

2

Bidders must include all accessories and civil work items for the full functioning of the system in their financial proposal.

Mandatory

3

Bidders must attach a bill of quantity without price in the technical document failing to do so will result in complete rejection from the bid.

Mandatory

4

Data sheet for major items must be included in the technical document failing to do so will result in complete rejection from the bid.

Mandatory

5

The Smart Class Room Display and network items must be from the same vendor for ease of integration requirements.

Mandatory

6

The vendor proposed by the bidder for the Network Solutions must be the leader in Gartner’s Magic Quadrant for Enterprise Wired and Wireless LAN Infrastructure in 2025.

Mandatory

7

As the project is on a turnkey basis, a partial offer will  be automatically rejected.

Mandatory

8

Bidders are expected to carefully see and submit the technical admissibility criteria on the bidding document.

Mandatory

9

Standardized and state-of-the-art smart class room (SCR) infrastructure solution will never be compromised.

Mandatory

10

All electrical equipment should be supplied with connecting devices, power cords and plugs as per standards of Ethiopia, should be compliant with local power supply (220±10V  AC, 50Hz) and  capable of performance in the climatic conditions prevalent in the sites of Destination.

Mandatory

11

The Bidder must attach Manufacturer Authorization Letter from OEM for the items with MAF requirement stated in the BOQ and technical specification section failing to do so will result for automatic rejection.

Mandatory

12

Company Profile

Mandatory

12.1

The bidder should provide a legal trade license which shows the stream of business. Which are:

A.               Renewed and trade licenses certificate.

B.                VAT registration certificate issued by tax authority.

C.                Valid tax clearance certificate issued by tax authority.

D.               Prime Bidder should have all the necessary importation licenses.

E.                Attach and provide Bid Security

Mandatory

12.2

The bidder shall have a minimum of two testimonials in smart class room, video conference or network infrastructure, and related experience.

Mandatory

12.3

Bidders should Attach performance certificate of successful completion of 2 testimonials in smart class room, video conference or network infrastructure and related experience.

Mandatory

12.4

• Minimum of 1 Project manager: Highly skilled and certified in project management (PMP Certificate or equivalent certificates) and successfully managed two  network infrastructure implementations.

•          Minimum of 1 Technical manager with 1 professional level certified Engineer in smart class room or network infrastructure system. Experienced in ICT infrastructure implementation and must also have minimum of 3 different types of high-level ICT certifications.

•          Minimum of 3 technical engineers’ employees who will be participated in this project should be with profession in smart collaboration system or network infrastructure implementation and/or related to the jobs.

Minimum of 5 technical engineers/experts / Technical Staffs 

NB:

        CV, educational certificates and work experience of technical engineers must be attached.

        Attach relevant certificates of the project manager, Technical manager and technical experts (CV and professional certifications) the ICT evaluation team will verify the attachment CV, Credentials and

Certifications.

Team structure and responsibility matrix should be clearly stated.

Mandatory

12.5

Bidders must have a minimum of 300,000,000 ETB sum total turnover records of the last three years and provide Audited financial statement.

Mandatory

13

Bidders Solution Proposal

13.1

Detail technical requirements compliance of equipment and design based on the Requirement 

Mandatory

13.2

Understanding of the project

Mandatory

13.3

Detail Description of the Proposed Technical Solutions, HLD and Requirement Analysis.

Mandatory

13.4

Detail Description of Integration of the proposed solutions with each other and with the existing system.

Mandatory

13.5

Proposed Hardware & Software solutions

Mandatory

13.6

Performance, Scalability, Integration, Management and, Security

Mandatory

13.7

Full compliance of all requested feature and functionality, overall compliance with the design and BoQ.

Mandatory

14

Project management plan, schedule, reporting, communication, change control plan, quality management and control proposal.

Mandatory

14.1

The maximum delivery time is 180 days (6 month) after first advance payment.

Mandatory

15

Knowledge transfer and training

15.1

Bidders should be willing to offer local and international trainings for selected staffs of the University. Bidders must provide detailed training content and specify the dates for the following:

1. Abroad (International) PMP Training for 8 persons:

2. Abroad (International) Training for ICT Technical Staff (Qty=10).

3. Local Training for all ICT Technical Staff (Qty=27).

For each of the above, bidders must submit a detailed training content and a specified schedule of dates.

Mandatory

15.2

Must provide all the required on job and professional trainings.

Detail Training dates and course details must be stated. Bidder should provide factory training as above.

Important Note:

·        Any cost related to the training including travel, accommodation, and all other expenses should be covered by the bidder.

Detailed schedule, standard level of training and manufacturer level of training, exam Voucher and location of the training should be enclosed.

Mandatory

16

Post deployment executions:

• 3-years warranty (replace and repair) after material delivery

• 3-years technical support after acceptance

Mandatory

17

Bidders should conduct a comprehensive site survey and their solution should depend based on the site on ground.

Mandatory

18

Bidders should have a good truck of project performing capability for the last three years.

Mandatory

19

End of sells

Injibara University will not accept products that reach End of Sale.  If devices/software EOS are left with less than two year, it must be substituted by replacement product.

Mandatory